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Executive Assistant

Executive Assistant

Motion RecruitmentMountain View, CA, United States
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Our client, a leader in financial & tax software, is hiring an Executive Assistant to join their team in Mountain View, CA!

  • This is an 18-month W2 contract with benefits and paid holidays

As the Executive Assistant, you will support 3 Directors in managing complex calendars across time zones and serving as liaison between executives and internal / external stakeholders .

Responsibilities :

  • Prepare, track, and organize meeting materials, communications, and records .
  • Coordinate travel (via Concur) and handle expense reporting.
  • Support team meetings, offsites, and departmental events as needed.
  • Collaborate with other EAs to balance workload and priorities.
  • Maintain confidentiality and discretion when handling sensitive information.
  • Work cross-functionally with Strategy, M&A, and Venture teams .
  • Coordinate with international partners, particularly UK-based leadership .

    • Desired Skills :

  • 3+ years as an Executive Assistant , ideally in a tech or enterprise environment
  • Experience supporting multiple leaders simultaneously (Director, VPs.).
  • Exposure to M&A or corporate strategy environments
  • Experience supporting international leaders (multi-time-zone coordination).
  • Exceptionally organized, detail-oriented, and proactive.
  • Google Suite (Gmail, Calendar, Docs, Sheets) Concur for travel / expense management.
  • AI tools experience

    • Motion Recruitment Partners is an Equal Opportunity Employer, including disability / vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

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    Executive Assistant • Mountain View, CA, United States