Receptionist / Facilities Assistant

Receptionist / Facilities Assistant

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. The Operations and Finance division is responsible for the financial, procurement & administrative services that support agency-wide operations. The Receptionist / Facilities Assistant will be responsible for providing coverage to the CFB reception area / s, assisting with CFB events and other facilities & administrative tasks.

Responsibilities include, but are not limited to :

• Primary Receptionist for the Campaign Finance Board
• Answer phones & direct inquiries from the public to the appropriate department
• Maintain daily sign-in sheets for all visitors and CFB staff that do not have an ID
• Enter visitors request into lobby security and / or building Sharry's computer system
• Provides daily updates to the CFB Receptionist Microsoft Team Channel
• Assist with shredding sensitive documents deemed no longer useful or necessary to retain
• Accept, track, sort, scan & distribute incoming mail (particularly invoices and enforcement checks) & packages
• Attend all training related to DCAS / EEO / DEI and other courses
• Serve as Fire Warden / Deputy Fire Warden / Searcher during drills or emergency actions
• Assist with setting up re-organizing furniture, setting up rooms, decorating or other assign tasks for CFB events such as EEO / DEI promoted events.
• Assist on other projects as needed

We are seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge :

Knowledge and understanding of federal, state, and city campaign finance laws and compliance

Basic understanding of building and facilities maintenance

Familiarity with safety regulations and compliance

Knowledge of office software

Awareness of workplace security procedures and emergency protocols

Skills :

Effective communication skills

Organizational skills

Communication skills

Problem-solving

Basic technical skills

Time management

Abilities :

Physical ability

Attention to detail

Customer service

Adaptability

Other :

Team player

Dependability

Initiative

Willingness to learn

Preferred Qualifications :

1-2 years of experience in a facilities-related role

Previous experience with work order or facilities management software

Familiarity with basic building systems

Strong customer service orientation

Ability to multitask and work independently

Minimum Qualifications :

A bachelor's degree from an accredited college including or supplemented by at least twelve-semester credits in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or

Education and / or experience equivalent to "1" above.

To apply, all applicants must apply through NYC Government Jobs | Explore Careers | City of New York. Resume and cover letter are required for consideration. Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website.