Administrative Associate III

Administrative Associate III

The Academic Success Center is seeking an Administrative Associate III who will serve as the primary point of contact and receptionist for students, faculty, staff, and visitors, ensuring smooth daily operations. The ideal candidate will be dependable, punctual, and capable of managing multiple administrative tasks, including front desk operations, student worker coordination, and office supply oversight. This position requires a professional, approachable demeanor, excellent interpersonal skills, and the ability to work both independently and collaboratively as part of a team. The successful applicant will assist with student programs such as StudyHub and the Pocket Pantry, coordinate outreach initiatives, and ensure efficient office operations. Strong organizational skills, attention to detail, initiative, and flexibility will be critical to success.

Salary : $17.50 / hour

Cover Letter & Resume : A cover letter and resume are strongly recommended.

Required Education and Experience

High school graduation or any equivalent combination of education and experience

Three years of experience in general office or clerical work

Preferred Qualifications

Strong interpersonal and organizational skills

Proficiency with spreadsheet, word processing, and other office software programs

Effective verbal and written communication skills

Ability to work with sensitive information and maintain confidentiality

Knowledge of higher education student programs

Bachelor's degree

More than five years of experience in general office or clerical work

Some higher education experience

Knowledge, Skills, and Abilities

Ability to be punctual and adhere to scheduled shifts

Ability to multitask, adapt to changing priorities, work independently or as part of a team, take initiative in completing tasks, and provide professional, welcoming and approachable service to all students, faculty, staff, and visitors

Responsibilities

Administrative Support

Serves as the first point of contact for ASC walk-ins, phone calls, and general inquiries, providing professional and welcoming service

Checks students in for appointments and assists with front desk operations under the guidance of the Administrative Coordinator, including opening and closing the office

Processes mail and deliveries, assists with conference room reservations, and submits facility work orders

Monitors supply levels for the breakroom, workroom, and front desk, notifying the Administrative Coordinator when supplies need to be ordered

Oversees Xerox machine upkeep, including paper, ink, and communication with sales representatives

Office Support / Programs

Supports StudyHub and coordinates outreach efforts, including receiving requests, communicating with the Outreach Assistant Director, identifying available staff for presentations and tabling events, and following up with requesters

Assists with Pocket Pantry operations, including inventory monitoring, coordinating food pick-ups, and supporting student access

Information / Service

Assists in managing front desk student workers, including training, support, and scheduling

Provides backup support to the Administrative Coordinator as needed

Who we are

Academic Success Center provides comprehensive resources that help all Aggies achieve their academic goals and realize their academic potential. Every Aggie deserves a chance at an Aggie diploma, and the Academic Success Center exists to support them in that endeavor. To this end, we affirm a commitment to creating an environment that supports all Aggies regardless of their background or experiences.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness : Free exercise programs and release time

Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.