Director of Budget and Grant Compliance
Under general supervision, the Director of Budget and Grant Compliance will manage the budget, scholarship trusts, grant compliance, and project management for Colorado GEAR UP P.
This position is term-limited and is expected to conclude on September 30, 2026. The position may be renewed annually through September 30, 2032, as long as funding is made available by the U.S. Department of Education. However, the continuation of this role is contingent upon funding from the U.S. Department of Education.
This position does not supervise any employees.
This intermediate level position independently performs specialized budget and grant compliance duties supporting the GEAR UP program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures, practices, and policies of the work unit.
Description of Job
The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.
Budget Policies and Procedures
- Review, interpret and implement federal legislation, rules, regulations, directives, and guidelines of the grant and monitor requested responses to the federal government and / or auditors.
- Implement and maintain the integrity of the state accounting policies and procedures.
Accounts Payable / Receivable
Review and approve transactions and process financial transaction documents within the state accounting system. Review, approve and manage all purchases for the project.Review, approve and manage all P-Card expenses and monthly reconciliation.Review, approve and manage payments of invoices, reimbursements, and contract payment disbursements.Negotiate, approve, and manage contracts, indirect and cost share agreements.Plan, organize and oversee logistics for contracts, including conferences, retreats, meetings, workshops, travel, and student related activities.Review and approve employee travel and project activities reimbursements in accordance with state fiscal rules.Manage timesheets and approval for bi-weekly payment for tutors.Establish and maintain vendor relationships for products and services, including price negotiation.Code and track expenses, record revenue and balance spending for the project.Budget Management
Manage the cash revenue from the federal draw system and execute drawdowns.Create and manage the annual budget for the Colorado GEAR UP grant.Create and monitor a quarterly and annual forecast.Reconcile all general, grant ledger expenditure accounts and fund allocations and create reports with current data for decision making.Create, update, and maintain logs for all transactions, ensuring proper documentation support, chart of account coding and authorization and accuracy.Reporting
Prepare and analyze specific high-level reports to show the budget-to-actual budget status and budget projections monthly, quarterly, and annually.Investigate, research, and interpret fiscal data in various reporting systems.Complete the budget sections of the federal Annual Performance Report and the Final Performance Report and conduct ongoing monitoring throughout the grant cycle.Scholarships
Oversee and monitor the Colorado GEAR UP Scholarship trusts expenditures.Approve scholarship disbursements as needed.Reconcile scholarship disbursements and refunds monthly using multiple systems.Monitor and record interest revenue from the trust account.Prepare monthly, semester, and annual reports to show budget-to-actual status.Complete the scholarship section of the federal Annual Performance Report and the Final Performance Report.Grant Compliance
Manage and oversee in-kind contributions with high school staff and high school partners.Manage and oversee scholarship match with participating institutions of higher education and other scholarship programs.Manage and oversee in-kind contribution opportunities with third-party entities.Manage federal time and effort reporting for grant staff.Prepare semester and annual reports to show match progress.Manage and complete the match section of the federal Annual Performance Report and the Final Performance Report.Provide training and support for field staff on in-kind contribution-related policies and procedures and support for partners.Project Management
Project management tasks will vary and will change month-to-month as program activities change through each phase of the project. Project management tasks include, but are not limited to, precollegiate services, postsecondary services, database platforms and communications tools.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education and Experience : Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be :
Substitution : Four (4) years of experience in a related field can replace the education requirement of a bachelor's degree.Education : Bachelor's degree from an accredited university or college in accounting, finance, or a related field.Experience : Four (4) years of experience with professional accounting / budget including general ledger and reconciliation.Licenses and Certifications : Valid Colorado driver's license and compliance with all requirements for driving a state vehicle are required throughout the term of employment.
Preferred Qualifications
Master's degree from an accredited university or college in accounting, finance, or a related field.Two (2) years of experience with CORE (accounting system) and InfoAdvantage (reporting system).USDOE Federal grant experience including knowledge of federal fiscal rules and regulations, grants compliance and reporting.Experience writing grants.Experience working in state or local government.Two (2) years of supervisory experience in a professional setting.Two (2) years of professional experience working in a high school or college setting.Knowledge of standard office practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, PowerPoint, Outlook, and Teams).State statutes, rules and regulations, policies, procedures, and guidelines.Financial aid, college admissions, college placement and admission assessments, concurrent enrollments and scholarships.General accounting practices and standards, including GAAP, GASB, state fiscal rules, state financial reporting and state auditor requirements.Ability to :
Work effectively in both independent and team situations.Analyze spreadsheets and discover discrepancies.Pose, investigate, and explore deep fiscal questions.Translate accounting rules and regulations to program staff.Think critically and apply reasoning and analysis.Communicate effectively, both written and verbally.Employ attention to technical detail and accuracy.Apply time management skills to prioritize work.Read and interpret new and existing statutes to identify the impact of proposed legislation on the department.Interpret and understand the financial language of legislation and state fiscal rules.Physical and Mental Standards (Hybrid Setting)
The physical and mental standards described here are representative of those that must typically be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently sit / stand at a desk for extended periods of time.Frequently move from one area / building to another and sit / stand during the course of a day / week / month for meetings.Occasionally may push or pull an object.Frequently use finger dexterity and operate a keyboard.Regularly lift 10 pounds and occasionally lift 25 pounds.Frequently use vision to read documents, view computer screens, and see close and distant