Marketing Support Specialist

Overview

Marketing Support Specialist

Chaffey College

Salary : $5,880.00 Monthly

Job Type : Classified Contract

Job Number : 25-26 / 00043

Location : Rancho Cucamonga, CA

Department : Strategic Communications

Closing : 10 / 2 / 2025 11 : 59 PM Pacific

Position Description

Under general supervision, performs a broad range of administrative and technical assistance functions in support of marketing activities; participates in planning and organizing events to promote and / or enhance community awareness of the District; represents the District to outside organizations and individuals; provides support to assigned administrator and other department staff as needed; required to control the release of sensitive information and to exercise frequent independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the supervisor.

Responsibilities

• Create, maintain, update and provide digital communications support for internal audiences;
• Develop and maintain calendar for information awareness, key deadlines and overall college information.
• Develop and coordinate materials for text content placement; update and upload content using M.E. Pro Plus II software to provide digital communication to external audiences on the Chaffey College marquee.
• Function as office coordinator for a major college service area; coordinate work of clerical staff in various component programs; provide in-service training for clerical staff; coordinate accounting systems of component programs.
• Develop and maintain partnerships with cities and other community members; to increase visibility leverage resources and promote the reputation and programming of the District.
• Coordinate and organize various marketing events; attend and represent the District; provide information and follow up as appropriate to ensure appropriate action is taken regarding questions and / or requests for information; oversee volunteers and vendor activities.
• Coordinate, organize, and participate in departmental planning activities; develop and implement strategies to meet marketing objectives and campaigns; increase visibility and promote community awareness of the District.
• Serve as liaison and the primary contact for members of the local community seeking District information and event coordination; respond to questions, concerns, and suggestions related to Marketing activities; further develop and maintain relationships in the community as opportunities are presented
• Coordinate all campus tours, including those for schools and members of the community for recruitment of students and general promotion of the District.
• Recruit, train, and coordinate training for student ambassadors and hourly employees for campus tours and community events; schedule and oversee work performed by student ambassadors and hourly employees.
• Provide technical assistance to other staff in areas such as budget preparation, recordkeeping, editing, computer and software usages.
• Serve as liaison between supervisor, program, or division, and various groups such as other college staff, students, or community groups.
• Attend meetings on behalf of supervisor as assigned.
• Compile complex documents such as class schedules, college catalog, master dictionary, curriculum guides, and procedure manuals according to established guidelines.
• Assist in the development and preparation of reports, board items, budgets, and grant proposals; collect data and provide research assistance for various studies and reports.
• Monitor progress of assigned projects; maintain complex recordkeeping systems and schedules; assist instructional staff in developing and coordinating class schedules.
• Process a variety of documents relating to personnel, budgeting, and curriculum requirements.
• Coordinate specific activities and events for the campus community on behalf of marketing and arrange for ancillary services. Such activities may include student government elections, program registration, classes, seminars, conferences, and fund-raising events.
• Maintain updated knowledge and records of regulations and requirements applicable to assigned office; monitor transactions, programs, and services to ensure compliance.
• Organize office systems; recommend policies, procedures, and program activities.
• Maintain calendars, schedule appointments, arrange meetings, make travel arrangements.
• Type, edit, and format a variety of materials; compose correspondence from general instructions; may take and prepare minutes of meetings.
• Use a variety of office equipment including Microsoft Word, Microsoft Excel, and Adobe Acrobat.
• Respond to questions or requests for information regarding programs and functions of assigned office; provide information to staff, students, and the public or refer to appropriate service area.
• Maintain a variety of logs, files, and records including files of a supervisory and / or sensitive nature; control the release of sensitive information to authorized personnel.
• May maintain and audit financial records related to assigned office, monitor budgets, and collect and account for money, disburse checks, and assist in budget preparation.
• Provide technical assistance in requisition processing.
• Performs related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.

Additional Information

SPECIAL CONDITIONS

Working hours : Monday - Friday, 7 : 30am - 4 : 30pm. Hours may vary according to the assignment.

APPLICATION PROCESS

Chaffey College utilizes an online electronic application system. The application can be accessed at 5. Please do not include any additional documents; only the documents indicated below. If you upload documents that are not required, your application may be disqualified. Do not submit letters of recommendation or documents that contain your photograph.

CONDITIONS OF EMPLOYMENT

This is a full-time, 12-month, classified bargaining unit position. Starting date : as soon as possible. Range 23 of the CSEA Salary Schedule, with a starting salary of Step A, $5,880. Excellent benefit package. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community / Chaffey partners / Chaffey contractors is an essential function of this job.

To apply, please visit the online posting : 5. https : / / www.schooljobs.com / careers / chaffey / jobs / 5078185 / marketing-support-specialist

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