Assistant to the Director of Operations and Programs

Job Description

Job Description

About Advance School of Business

Advance School of Business   is revolutionizing education with a fast-tracked, immersive bachelor’s

program designed to prepare students for real-world success. Our mission is to empower future

business leaders through experiential learning, mentorship, and hands-on experiences.

Assistant to the Director of Operations and Programs

We are seeking a detail-oriented and highly organized Assistant to the Director of Operations and Programs to support the smooth running of our educational initiatives. This role is essential in helping deliver an exceptional student experience through efficient coordination, scheduling, and administrative support.

Key Responsibilities

Internship Program Support

Assist with scheduling and tracking internship placements.

Maintain communication with partner organizations and provide administrative support for internship logistics.

Collect and organize student internship progress reports for review.

Masterclass & Event Coordination

Support scheduling and logistics for masterclasses, panels, and guest speakers.

Communicate with industry experts to confirm details and materials.

Prepare agendas, student communications, and room / tech setup as needed.

Office Visits Scheduling

Manage calendars and scheduling for student office visits.

Confirm details with host organizations and ensure smooth logistics.

Prepare itineraries and track attendance.

Educational Program Support

Assist with classroom audits by recording attendance and observations.

Maintain accurate student attendance and participation records.

Help address basic student needs or direct concerns to the appropriate staff member.

Operations & Facilities Support

Provide administrative assistance to ensure the building and classrooms are prepared for daily activities.

Coordinate with vendors and facilities teams on scheduling, supplies, and upkeep.

Maintain organized systems for operations and program documentation.

Preferred Skills

Strong administrative and organizational skills with attention to detail.

Experience in scheduling, event coordination, or program support.

Ability to manage multiple tasks and deadlines in a fast-paced environment.

Strong communication skills and a collaborative mindset.

Proficiency with Microsoft Office, Google Suite, or similar tools.

Salary - $65,000-$75,000 annually

Why Join Us?

At Advance School of Business, you’ll be part of a groundbreaking program shaping the next

generation of business leaders. This role offers the chance to make a tangible impact on

students’ lives and contribute to a mission-driven organization committed to innovation in

education.

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