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Accounting Specialist

Accounting Specialist

USA JobsPort Washington, NY, US
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Accounting Specialist

VIRSIG, LLC is a global technology company focused on secure networks, video surveillance, detection, and access control solutions. We protect people, places, and data by identifying then addressing cybersecurity, infrastructure, perimeter, and site vulnerabilities. Our team sets the standard for quality and efficiency in delivering cutting-edge services and solutions to our customers. At VIRSIG, our strength is in how we efficiently deliver leading-edge products and services to our customers, and we're proud to set the standard for success in our industry.

We are seeking a detail-oriented and proactive Accounting Specialist to join our growing team. This role plays a key part in ensuring the accuracy and integrity of our financial operations, including AP / AR processing, system integration, compliance, reporting, and office administration. The Accounting Specialist will be instrumental in maintaining synchronization between ConnectWise and QuickBooks, supporting government invoicing requirements, and providing reliable financial and administrative support across departments. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and is eager to contribute to a mission-driven organization.

Why join us?

Competitive compensation packages Medical, dental, vision coverage Health reimbursement account 401(k) with company match Professional development assistance PTO program Paid federal holidays Growing firm with fantastic team and culture

Key Responsibilities

Accounts Payable & Receivable (AP / AR)

  • Post invoices, bills, and payments in QuickBooks with proper class, project, and tax coding
  • Monitor accounts receivable, flag overdue balances, and assist with collection follow-up
  • Ensure accuracy and compliance in all AP / AR entries and approvals

System Oversight (ConnectWise & QuickBooks)

  • Manage synchronization between ConnectWise and QuickBooks to ensure data integrity
  • Convert CW opportunities into projects, agreements, or service tickets with proper classifications
  • Verify billing, shipping, and purchase order details for accuracy
  • Troubleshoot and support ConnectWise Sell & Manage module updates

    • Financial Operations & Reporting

  • Monitor finance-related email channels (notifications, AR, Admin, etc.)
  • Support invoicing through government portals (PIEE / DOD, Tun)
  • Oversee OGS projects, ensuring compliance with approved price lists
  • Assist with timesheet processing, payroll submissions, and role / rate validations
  • Support daily bank monitoring, AmEx, and bank reconciliations for month-end accuracy

    • Compliance & Data Integrity

  • Update tax codes in coordination with Avalara integration
  • Maintain accurate vendor and client coding in QuickBooks
  • Ensure proper recordkeeping for audits, reporting, and compliance requirements

    • Office Administration & Support

  • Collect, sort, scan, and file mail and documents
  • Handle deliveries, shipping, postage, and outgoing packages
  • Answer and route incoming calls, forward messages, and assist office visitors
  • Maintain office supplies and coordinate reorders
  • Keep physical and digital filing systems organized and accessible
  • Support general office operations to ensure a professional, efficient environment

    • Required Qualifications

    3+ years of experience in accounting operations, AP / AR, or finance coordination

    Strong attention to detail with the ability to identify and resolve discrepancies

    Excellent written and verbal communication skills

    Highly organized, proactive, and capable of managing multiple tasks simultaneously

    Desired Qualifications

    Experience with government invoicing systems (PIEE / DOD, Tungsten)

    Familiarity with Avalara tax compliance tools

    Proficiency in QuickBooks and ConnectWise (Sell / Manage)

    Work Environment

    This is an in-office position at our Port Washington, NY headquarters; potential for remote option available for highly qualified candidates

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    Accounting Specialist • Port Washington, NY, US