Project Management and Administrative Support Specialist II - Supply Chain

Strategic Support Role

This role will provide strategic support to the leadership team within the Integrated Supply Chain department of the Space & Mission Systems sector. The Integrated Supply Chain leadership team, led by the Sr. Director, comprises senior leaders overseeing Subcontracts, Procurement, Compliance, Logistics, Business Unit Leadership, and Business Operations. These leaders work collaboratively to drive program success from award through execution and delivery of high-quality hardware to our government and commercial customers.

The organization, which operates primarily across the Boulder, Broomfield, and Westminster Colorado campuses, consists of approximately 275 professionals in supply chain, procurement, compliance, logistics, and government property management. They work under the guidance of the Sr. Director and the leadership team to ensure seamless execution of supply chain operations.

The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management. The Integrated Supply Chain team has a direct impact on program success, acting as a critical chain that links the end-to-end material flow together. Our organization helps propel us forward and achieve true mission partnership.

What You'll Do :

• Support the Sr. Director and senior leaders with daily execution tasks including managing calendars, establishing / supporting meetings, and keeping the leaders informed of events.
• Oversee, monitor, and report on special projects as needed to support the operations of the supply chain organization. This includes developing a process for executing and tracking projects and initiatives for Integrated Supply Chain.
• Support the reporting of monthly and quarterly metrics, including quality, on-time delivery and savings. This includes extracting data from internal dashboards, ensuring accuracy of date, calculating metrics, and creating slides that tells a story with the data.
• Generate documents, reports, and presentations using MS Office suite tools.
• Lead the concept, design, implementation, and ongoing administration of the organization's SharePoint site, ensuring it is user-friendly, well-structured, and aligned with business needs to support collaboration and knowledge management. Maintaining and updating current SharePoint site is essential; eventually, may create from scratch or revamp the existing SharePoint sites.
• Support employee onboarding activities including office setup, campus orientation, introductions, certification assignments, and training plan establishment.
• Coordinate with IT, Facilities, and other enterprise organizations to ensure that employee telecommunications, building, and office space are adequately set up
• Support employee travel including booking airfare, establishing lodging, and creating expense reports
• Manage the procurement and accounting of office supplies and other miscellaneous items required for function of department.
• Track management activities including hiring, recognition, timesheet compliance, service awards, and employee engagement.
• Plan and support the department leaders' town hall and all hands meetings.
• Support customer visits including coordinating access, establishing meetings, catering, and meeting spaces as required by the organization.
• Manage employee appreciation events including site establishment, event coordination, logistics, and catering.
• Monitor SMS internal customer and Inc-level requests, including metrics, reports, and feedback on updates to policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment : This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions :

Required Education, Experience, & Skills

Preferred Education, Experience, & Skills

Pay Information

Full-Time Salary Range : $66084 - $112343 Please note : This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered : health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.

About BAE Systems Space & Mission Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.