Accounting Manager

Job Description

Job Description

MISSION STATEMENT : To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity.

SUMMARY : The Accounting Manager is responsible for a broad spectrum of accounting functions and business practices that relate to the financial integrity of the District Office and its multiple operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Follow established practices and procedures that ensure accurate financial data and reporting for all business operations and will maintain, update and retain all records in a secure manner
• Ensure all balance sheet accounts are reconciled by the 15th of the following month or quarter, depending on account reconciliation schedule
• Support the Accounts Receivable and function – by reviewing daily bank deposit coding, record ACH and wire transfers between bank accounts, reconcile bank statements and post transactions to GL
• Support Accounts Payable and Credit Card (Disbursement) functions - review accounts payable invoices for accuracy and approvals, approve ACH transactions and checks for processing. Ensure all invoices submitted to Finance are processed in a timely manner
• Utilize a major vendor listing to ensure major vendors are paid timely
• Support Payroll function as needed by reviewing and approving bi-weekly payroll submission and bi-weekly salary and benefits journal entry prepared by Sr. Accountant as needed.
• Prepare cost analysis and financial reports as required
• Be the Subject Matter Expert (SME) on new system and platform implementations and integrations
• Assist and provide backup with quarterly regional and agency cost allocations
• Assist and prepare reports and tracking for grant budget and update meetings.
• Provide data for any grant application submissions as required.
• Assist with grant budget preparation by providing financial data as requested for various grant applications
• Assist staff and Administrative Department leaders with the preparation of Annual Budgets, provide monthly financial statements, to include monthly and year-to-date actuals versus budget
• Prepare daily cash position reports as directed by the CFO in order to facilitate good and accurate cash planning
• Prepare annual renewal applications for property, casualty and financial lines of insurance
• Complete vendor data forms and credit applications and verifications as needed
• Prepare internal Financial Statements, including variance and trend analysis on a monthly basis
• Prepare required data for our Audit firm and provide information required for the annual audit and 990
• Attend mandatory staff meetings
• Actively participate in the PQI process
• Prepare special reports and documents as needed for CFO, Chiefs, Deputy Chiefs, Directors and managers
• Perform other duties that may be assigned by the CFO or Controller

OTHER RESPONSIBILITIES :

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

and multi-task

EDUCATION AND EXPERIENCE : (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

Bachelor’s degree with a minimum of 5 years of accounting experience is required. CPA with public accounting experience preferred. Management experience with a non-profit background and history of working with funding agencies preferred

The position also requires computer proficiency in Microsoft Word and Excel and other accounting software products such as SAGE Intacct

GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office / site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS : Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency.

WORK ENVIRONMENT : Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents / clients. On an as needed basis, employees may be called upon to work outside of the established work schedule, or work odd hours. All information associated with the Agency is confidential.

Benefits :

The Society of St. Vincent de Paul South Pinellas, Inc. is an Equal Opportunity Employer.

NOTE : This job description does not constitute an employment contract, written, implied or otherwise, other than an “at will” and / or grant funded position. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (Society of St. Vincent de Paul South Pinellas, Inc.) at the discretion of the employer, or as the needs of the employer and / or requirement of the job change. Changes can be done formally or informally, either verbally or in writing. The Society of St. Vincent de Paul South Pinellas, Inc. explicitly reserves the right to modify any of the provision of this job description at any time and without notice. This job description is not intended to be all-inclusive; the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential function does not exclude them from the position if the work is similar, related, or a logical assignment to the position.