Sales Coordinator

Job Title : Sales Coordinator

Location : Hotel Julien Dubuque

Position Type : Full-Time

About the Role

Hotel Julien Dubuque is seeking a highly organized and detail-oriented Sales Coordinator to join our dynamic sales team. This role is essential in supporting the sales department, ensuring smooth day-to-day operations, and delivering exceptional service to our clients. The Sales Coordinator will serve as the liaison between clients, the sales team, and other departments, helping to maximize revenue and client satisfaction.

Key Responsibilities

Provide administrative support to the sales team, including preparing contracts, banquet event orders, reports, and correspondence.

Maintain and update client files, databases, and CRM systems with accuracy.

Coordinate client site visits, meetings, and events to ensure seamless communication across departments.

Assist in preparing sales materials, presentations, and marketing collateral.

Manage incoming inquiries via phone, email, and walk-ins, ensuring timely and professional responses.

Support the preparation of group blocks, banquet event orders, and rooming lists.

Monitor sales deadlines, track leads, and follow up on outstanding details to support the sales team's goals.

Serve as a point of contact for clients when sales managers are unavailable.

Perform general office duties, including scheduling, filing, and data entry.

Qualifications

Previous experience in sales support, administrative assistance, or hospitality preferred.

Strong organizational and time management skills with the ability to handle multiple priorities.

Excellent verbal and written communication skills.

Computer proficiency.

Detail-oriented, dependable, and able to work both independently and as part of a team.

Customer-focused with a positive, professional demeanor.

What We Offer

Competitive compensation package

Opportunities for career growth within the sales and hospitality field

Collaborative and supportive team environment

Benefits include : health insurance, paid time off, 401k and hotel discounts.