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HR Administrative Support

HR Administrative Support

Optimal Inc.Dearborn, MI, USA
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Position Description :

This position reports to our Plant Manager. You will support the Plant Manager, Assistant Plant Manager, and the Operating Committee. You will also work in partnership with Human Resources on a variety of initiatives. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

What We Want You to Do :

  • Handle confidential information with sound judgement.
  • Create and maintain spreadsheets for leadership (KPI s; goals; budgets). Manage Senior Leadership Team s Outlook calendars.
  • Prioritize meeting requests while troubleshooting conflicts.
  • Play a key role in the planning and organization of company-wide events (Town Hall Meetings, offsite events). Key contributor in event planning.
  • Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors, entertainment).
  • Prioritizes and manages multiple projects simultaneously.
  • Following through on issues in a timely manner.
  • Assist with compiling information and preparing spreadsheets.
  • Assist with PowerPoint slides for various topics and events.
  • Partner with Plant Leadership Team for various reports, data, information and requests on behalf of President.
  • Create and maintain re-occurring and one-off reports.
  • Take minutes during meetings and distribute minutes.
  • Assist with purchasing and maintaining supplies for the office.
  • Arrange travel for Plant Leadership Team.
  • Process expenses report and submit through T&E system.
  • Oversee travel arrangements and the expense reimbursement process for visitors.
  • Special projects and tasks assigned.

Skills Required :

  • Microsoft Excel
  • Microsoft PowerPoint
  • Project Management
  • Communications

    • Experience Required :

  • 5+ years of experience in an Administrative Assistant role supporting senior leaders.
  • Experience using Travel & Expense software i.e., Concur.
  • Highly proficient managing senior level Outlook calendars.
  • Proficient skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
  • Ability to maintain confidentiality.
  • Excellent organizational and time management skills.
  • Strong interpersonal and verbal and written communication skills.
  • Highly organized and ability to oversee multiple projects at once.
  • Works with a sense of urgency, thoroughness, while maintaining composure.

    • Education Required :

  • High School Diploma / GED
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    Administrative Support • Dearborn, MI, USA