Assistant to the Head of School (Executive Assistant)

JOB TITLE :

• Assistant to the Head of School (Executive Assistant) (Full-Time)  REPORTS TO : Head of School  JOB STATUS : FLSA Status : Exempt  ABOUT ATHENIAN The Athenian School is an independent college preparatory boarding and day school that serves students in grades 6 - 12, from throughout the East Bay, California, the US and the world.
• Since our founding, we have been dedicated to educating students through experiential, collaborative and interdisciplinary learning.
• We foster critical thinking and value reasoned discourse and mutual respect.
• Please read through our site to learn more about our community.
• We look forward to meeting you as you consider Athenian!
• PRIMARY RESPONSIBILITIES The Assistant to the Head of School supports the Head in all aspects of their work, requiring discretion, independent judgment, and confidentiality.
• This includes oversight of the Head’s schedule, acting independently and decisively in maintaining their calendar.
• A crucial part of the role is serving as a communication liaison among all constituencies, generating internal and external correspondence on the Head’s behalf and screening all inbound communication with diplomacy.
• The Assistant also serves as part of the school leadership team and acts as a liaison to the Board of Trustees, which involves disseminating information, assembling and publishing board meeting materials, scheduling meetings, and serving as recording secretary, preparing official minutes, and managing the trustee portal.
• Additionally, this role involves planning, organizing, and managing a variety of events and functions hosted by the Head, coordinating administrative matters, reviewing invoices and managing budgets, supervising receptionist staff, and serving on various school committees.
• CORE QUALIFICATIONS Successful candidates will demonstrate exceptional discretion, sound judgment, and the ability to maintain confidentiality.
• They will be highly organized and adept at managing time effectively, with proven experience coordinating complex calendars and balancing multiple priorities.
• Clear and effective communication—interpersonal, written, and verbal—is essential for engaging with a wide range of constituencies.
• Candidates should be proficient with technology, particularly Google Workspace, and capable of planning, coordinating, and managing events and projects with efficiency.
• The role also calls for flexibility, initiative, problem-solving skills, and a collaborative mindset, as well as a demonstrated commitment to diversity, equity, and inclusion.
• A bachelor’s degree or equivalent professional experience is required, along with at least five years in an executive assistant, chief of staff, or comparable senior-level administrative position.
• BENEFITS, COMPENSATION & PROFESSIONAL GROWTH Athenian provides excellent benefits and salaries are competitive.
• The salary range for this role is $95,000 - $115,000, commensurate with work experience and education.
• Community members enjoy meals on campus and use of athletics facilities, including a pool, gym and fitness center.  All employees participate in school wide professional development, and have the opportunity to pursue a range of additional professional growth opportunities.
• These include, but are not limited to, funded participation in professional conferences and continuing education opportunities.
• Athenian provides needed training for CPR / AED certification.  All employees are expected to attend all-school functions relevant to their role and to participate in supporting the student experience with other school duties as requested by their direct supervisor.   NON DISCRIMINATION COMMITMENT The Athenian School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities.
• The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all areas of employment.
• The School does not discriminate on the basis of an individual’s sex, gender, gender identity, gender expression, race, color, national origin, ancestry, ethnicity, religion, sexual orientation, age, marital status, military or veteran status, genetic characteristic or genetic information, physical or mental disability, or any other characteristic protected by federal, state or local laws.
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