Law Library / Records Management - Intern

Law Library And Records Management Intern

The Law Library and Records Management Intern shall assist the Law Librarian and Records Management Officer. For the Law Library, the intern will assist with preparing research materials, forms and handling appointments. For Records Management, the intern will assist with various archiving projects that include converting paper to electronic records and filing of records.

Responsibilities

Law Library :

Assist the Law Librarian in maintaining both print and online legal resources.

Assist with receiving and filing updates to library publications such as case reporters, statutory services, treatises, secondary and other resources.

Assist with delivering print publications to Judicial offices.

Assist with research support activities include handling questions from the judges, court staff, attorneys, and public.

Assist the Law Librarian in locating research and self-help materials for patrons.

The work involves filing, daily customer relations, and computer applications.

Records Management :

Assist with the digitization and filing of records for various offices, including the County Clerk, Criminal District Attorney and Transportation Departments.

Conducts research on the retention of records.

Enters, indexes, and scans records into computer system.

Files and archives paper and electronic records.

Re-shelves files and organizes file room space.

Assists during countywide shred days.

Office Duties :

Recycles and shreds materials.

Documents and files materials received.

Receives office visitors and telephone calls while answering routine inquiries.

Sorts and files forms, reports, correspondence, and related materials.

Operates office machines including computer, printer, photocopier and scanning equipment to enter and retrieve information.

Assures the services delivered meet quality and timeliness standards.

Performs other duties as assigned.

Education and / or Experience

College coursework, particularly in a related field.

Experience in secretarial, office / clerical or records management-related work preferred.

Experience with personal computers preferred.

Other Qualifications, Certificates, Licenses, Registrations

None required.