Property Associate

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently seeking a

Property Associate

to join the JLL Industrial Property Management team. The Property Associate will play an integral role in the management team. Duties are more specifically detailed below.

Estimated total compensation for this position :

$24-26 / hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Shift :

Monday through Friday, 8am-5pm

Administrative

Provides direct administrative support to Management

Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended

Assist in Management Audits

Maintain and update employee, client and customer contract data bases

Organize, compile and prepare reports for distribution

Organize department lunches, meetings, events and business travel

Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm

Enforce compliance with insurance requirements among tenants

Establish the new tenant welcome and orientation program

Develop, revise, coordinate implementation of property manual within portfolio

Financial

Process A / P {accounts payable}

Process A / R {accounts receivable}

Obtain completed W-9's from all vendors

Initiate a cost reduction program

Assist team with budget preparation

Track budget line items related to administrative accounts

Prepare manual adjustments forms for all misc tenant services requests

Assist with new vendor set up

Assist management with monthly reporting

Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services

Responsible for maintaining the day-to-day relationships with tenant contacts

Prepare tenant memos and all communications as directed be manager

Open management office for business daily at 8 : 00 a.m.

Liaison between tenants and team members

Responsible for SharePoint management and document loading

Follow up on all tenant requests to ensure completed to satisfaction

Coordinate tenant meetings and schedule lunch for tenants and managers

Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary

Maintain daily tenant, employee and contractor's contact

Ensure all tenant needs - special needs are worked through effectively

Assist the team with updating and implementing new property on-boarding

Operations

Review tenant services requests daily and note completion

Ensure 100% completion rate of satisfaction surveys

Ensure all tenant contact information is accurate and completed in all building systems

Ensure that Best Practices and Core Charters are implemented at the property

Coordinate access for vendors

Distribute documents to Lease Administration

Scheduling use of materials to be moved into or out of property

Construction Projects / Contractor Relations

Draft contracts as requested by managers within 24-48 hours of the request

Prepare and lead Quarterly table top discussions with Team Members

Collect HVAC PM Service contracts from Tenant's in accordance with the Lease Agreement on an annual basis

Knowledge, Skills & Abilities

Education / training

HS diploma required. 2+ College degree preferred, but not required.

Years of relevant experience

3+ years experience in real estate or customer service related position

Skills and knowledge

Advanced oral and written communications

Strong organizational skills

Strong ability to self-start and multi-task

Provide constructive and value add solutions to issues

Ability to work effectively individually or as part of a team

Ability to type minimum 65 wpm with 90% accuracy

Proficient in Microsoft Office / Suite

Capable of developing proficiency in Yardi and other PM standard software

Strong attention to detail

Ability to adapt to consistent change

Other abilities

Ability to work flexible hours, on occasion which may exceed 8 hours per day, 5 days per week, 40 hours per week

Physical work requirements and work conditions

Regularly sitting for long periods of time - desk work

Frequently required to stand, sit, walk, reach with hands, arms, stoop, kneel, crawl or crouch

Ability to ready video display terminal

Lift minimum of 35 pounds

Use of stairwells

during emergencies

Use of keyboards for typing and data entry

Hearing, speaking, and answering the office telephone system

Location : On-site -Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.

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