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Food Rescue Inventory Coordinator
Food Rescue Inventory CoordinatorSharing Excess • Philadelphia, Pennsylvania, United States
Food Rescue Inventory Coordinator

Food Rescue Inventory Coordinator

Sharing Excess • Philadelphia, Pennsylvania, United States
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About Sharing Excess

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission : to reduce food waste through scalable and sustainable solutions.

What started as a grassroots movement now operates across the country—moving nearly 2 million pounds of food every week, over 100 million pounds annually, to thousands of community partners nationwide.

Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup—with the heart of a grassroots movement. From building custom technology to rethinking the food supply chain, we’re actively reshaping how food reaches communities.

If you're looking for a career with purpose—where your daily efforts make the world a better place—look no further than team SE.

Position Summary :

  • Are you ready to make a real impact in the fight against food insecurity? At Sharing Excess, the Inventory Coordinator is a key player in driving our mission forward. In this dynamic role, you’ll take charge of our daily inventory operations—keeping things running smoothly, accurately, and efficiently.
  • From managing incoming inventory and ensuring flawless data entry to maintaining up-to-the-minute records and streamlining our inventory systems, you’ll be at the heart of it all. You'll work closely with a passionate team to improve processes, support cross-departmental collaboration, and help train new team members.
  • Your work will directly support our mission by tracking food donations and coordinating logistics to guarantee timely, accurate deliveries to our incredible network of partner organizations. If you're detail-oriented, proactive, and passionate about making a difference, we want you on our team!

Key Responsibilities :

  • Inventory Management : Efficiently manage incoming inventory and ensure accurate and timely data input into the system.
  • Data Tracking : Measure impact by weighing and tracking all food donations in the Sharing Excess App to ensure proper allocations and deliveries.
  • Operational Leadership : Take a leadership role in overseeing day-to-day inventory operations and ensure high standards of performance and accuracy.
  • Process Improvement : Collaborate with team members to optimize workflow, streamline inventory processes, and implement strategies to improve efficiency.
  • Team Training & Mentoring : Assist in training and mentoring team members to maintain a high standard of performance and operational efficiency.
  • Inventory Trends & Reporting : Monitor and analyze inventory trends, providing insights for decision-making and process improvements.
  • Allocation Strategies : Develop and implement strategies to meet demand, optimize resource utilization, and ensure inventory levels are balanced and aligned with needs.
  • Cross-Department Collaboration : Work closely with other departments to ensure seamless coordination and communication, ensuring that inventory needs align with program goals.
  • Fleet Management Support : Collaborate with the Program Manager and Operations Manager to assist in managing truck schedules and fleet operations, maintaining a clean truck for pickups and deliveries.
  • Logistics Coordination : Help manage truck schedules for incoming and outgoing deliveries to optimize routes and ensure timely pickups from vendors and deliveries to partner organizations.
  • Physical Demands : Perform physical tasks such as lifting up to 40 pounds, operating warehouse equipment like forklifts and pallet jacks, and being on your feet for extended periods while completing repetitive tasks.
  • Manage Incoming Loads : Oversee and process incoming loads in the afternoons, ensuring that all data is accurately entered into the tracking app in a timely manner.
  • Waste Management : Conduct research and support the implementation of effective waste management strategies, including identifying opportunities for waste reduction and disposal in alignment with organizational goals.
  • Compost Partnerships : Develop and maintain partnerships with local and national composting facilities to manage rejected loads, ensuring environmentally responsible disposal or repurposing of food waste.
  • Qualifications :

  • Experience : Minimum 2-3 years of experience in inventory management, logistics, or warehouse operations, with a preference for experience in food rescue, supply chain management, or similar fields.
  • Technical Skills : Proficiency in inventory management systems and software. Experience with food rescue or warehouse management systems is a plus.
  • Physical Stamina : Ability to lift up to 50 pounds and operate warehouse equipment such as forklifts and pallet jacks. Ability to stand and be on your feet for extended periods and perform repetitive movements daily.
  • Problem-Solving Skills : Strong analytical skills with the ability to track inventory trends and improve operational processes.
  • Team Player : Ability to collaborate with team members, contribute to training efforts, and work in a fast-paced, dynamic environment.
  • Communication Skills : Excellent verbal and written communication skills, with the ability to clearly document processes and share information across teams.
  • Commitment to Mission : Passion for the mission of food waste reduction and hunger relief, with a drive to contribute to the success of Sharing Excess.
  • Physical Requirements :

  • Equipment : Experience with pallet jacks and forklifts is preferred for handling produce and inventory.
  • Lifting : Must be able to lift up to 50 pounds regularly.
  • Movement : Ability to stand for long periods and perform repetitive movements (bending, lifting, carrying items).
  • Work Environment : Expected to be on-site at the Hunts Point Market
  • Compensation :

  • Compensation for this role is paid hourly starting at $22.00 per hour and commensurate with experience.
  • As a full-time team member, you’ll enjoy :

  • Paid Health Insurance after 90 days.
  • Paid Time Off to recharge and take care of yourself.
  • And more!
  • Note : This job description is not designed to cover all activities, duties, or responsibilities required for this role. Duties may change or evolve as needed.

    Sharing Excess is an equal opportunity employer and values diversity in our workforce. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

    About Sharing Excess :

    Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission : to reduce food waste through scalable and sustainable solutions. What started as a grassroots movement now operates across the country—moving nearly 2 million pounds of food every week, 100 million pounds annually, to thousands of community partners nationwide.

    Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup—with the heart of a grassroots movement. From building custom technology to rethinking the food supply chain, we’re actively reshaping how food reaches communities. If you're looking for a career with purpose - where your daily efforts make the world a better place - look no further than team SE.

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