Medical Records Clerk

Job Description

Job Description

Summary :

The Medical Records Clerk is responsible for organizing, managing, and protecting patient health information. This position ensures that medical records are accurate, up-to-date, and compliant with healthcare regulations and privacy laws such as HIPAA. The clerk supports healthcare staff by retrieving, filing records and processing release of information requests. The Medical Records Clerk will receive, scan, and index medical records in the Electronic Health Record / EHR System. They will also scan / fax and send healthcare / medical records to other healthcare facilities upon request.

Typical Schedule

4 hours per day. Afternoon, 12 : 30 pm to 4 : 30 pm

Qualifications

High school diploma or equivalent required. Associate’s degree in health information management, Medical Records or a related field preferred. Previous experience in medical records management, healthcare administration, or related field is preferred.

Responsibilities Include :

• Collect, organize, and maintain paper and electronic medical records
• Review records for accuracy and completeness
• File medical records in appropriate locations (physical and / or electronic systems)
• Retrieve patient medical records for medical personnel
• Respond to requests for medical records from patients, healthcare providers, and authorized entities
• Process Release of Information (ROI) requests in compliance with privacy laws
• Ensure compliance with HIPAA and other relevant laws and regulations
• Scan, index, and archive medical documents into the Electronic Health Record (EHR) system
• Assist with audits, data entry, and quality control
• Maintain confidentiality and security of all patient records and information
• Perform other clerical duties such as faxing, mailing, and photocopying documents

Knowledge, Skills & Abilities :