Executive Assistant

Job Description

THE COMPANY – MISSION-DRIVEN REAL ESTATE

J. Jeffers & Co. is a mission-driven real estate development and investment firm headquartered in Milwaukee, Wisconsin with a proven track record of success across multiple asset classes, capital structures, and construction types. Our success is the result of an experienced leadership team, innovative approach to create change, our commitment to community revitalization, and a solution-focused process.

Developing Communities, Creating Value; these are not simply headlines on a page. These statements truly guide the mission and vision of our work. We believe through the power of our developments - historic preservation, adaptive reuse, along with architecturally sensitive new construction - we can build lasting value and deliver catalytic impact to the communities we work in.

We channel our spirit of entrepreneurship and innovative thinking into every project we do. The success of our portfolio reflects our collaborative determination and perseverance. The foundation for everything we do is rooted in our company values and investment philosophies, all of which are essential for achieving high-quality outcomes for our partners and stakeholders.

JOB SUMMARY

The Executive Assistant (EA) will serve as the rhythm keeper of the organization and act as the tactical right hand to the Founder & CEO. This role requires a highly organized, energetic, and reliable professional who thrives in a dynamic environment and exercises the utmost discretion. The EA will be a trusted partner to the CEO, supporting both internal and external priorities and ensuring smooth execution of day-to-day activities. Reporting directly to the CEO, this role is critical in driving organizational focus, removing bottlenecks, and helping the leadership team achieve strategic objectives.

RESPONSIBILITIES INCLUDE

• Manage and prioritize the CEO’s calendar, ensuring timely attendance at meetings, events, and commitments.
• Track, manage, and follow up on CEO’s tasks and to-dos to ensure timely completion.
• Support the executive team by preparing agendas, taking minutes in executive meetings, documenting processes, and ensuring follow-through on action items.
• Represent the CEO by attending internal meetings and events as needed, communicating key action steps and decisions back to the CEO and leadership team.
• Act as a gatekeeper for internal and external inquiries, routing and prioritizing communications appropriately.
• Prepare the CEO and / or executive team for meetings by gathering, developing, and updating agendas, presentations, and other materials to maximize return on time investment.
• Build and maintain trust-based relationships with both internal and external stakeholders.
• Perform all other duties as assigned to support the CEO and the organization.

QUALIFICATIONS