Contracts Administrator / Program Manager Tacoma, Washington, United States

Contracts Administrator / Program Manager

Tacoma, Washington, United States

When you join the Verus Aerospace team, you are a valued part of our company family. Our focus is on superior craftsmanship, employee pride and continuous improvement. We have a strong reputation for professionalism and quality in the aerospace industry. We seek team members who are passionate, adaptable, driven to achieve quality results, focused on continuous improvement, self-motivated and problem solvers.

This position is responsible for two areas of the business systems process : review and enter purchase orders into the ERP ensuring that all details align with the established contract; managing customer-contract data from execution to extension and through termination. The role requires familiarity with all customer contracts and review of each customer order against the terms of the applicable contract to ensure compliance and timely entry into the ERP system.

Essential Duties and Responsibilities

• Verifies customer orders and change orders comply with PMW's Estimate and / or LTA / contracts.
• Verifies and enters new customer purchase orders and change orders.
• Coordinates with Planning, Estimating, Purchasing, and Program Managers, flowing down necessary information from the customer purchase order to the related departments.
• Composes and types routine correspondence related to customer purchase orders.
• Ensures that contract review is performed per documented process.
• Electronically file all reports, purchase orders and correspondence categorically.
• Perform weekly Open Order Bounces to ensure Quality Control.
• Download status files from customer portals and check for New Customer Purchase Orders or Change Orders.
• Accept / Reject customer purchase orders or change orders on customer portal or manually as required by customer.
• Monitor, perform tasks and move workflow items in the order entry node.
• Electronic organization and access control of all company contracts whether customer or supplier.
• Drive action to Program Management ahead of contract expiration to initiate extension or termination processes and ensure no time gaps in support or clean inventory contract exit.
• Knowledge of contract terms and conditions.
• Effective time management and evaluation / processing of orders and contracts.
• Issue sales orders, update changes, determine contractual exceptions as required.
• Determine and analyze cost and pricing data as applicable.
• Ensure compliance with contracting policies, PO clauses / notes, and laws and regulations including FAR, DFARS, ITAR, and related export controls.
• Respond promptly to requests from other departments for information or changes from customers.
• Complete Form F100 / F101 for contract / PO review for new part number awards and schedule / conduct meetings for department managers for review.
• Provide reports for job costing analyses and expiring contracts for management review.
• Attend and participate in staff meetings.
• Review customer SAP / Min-Max / Forecast / Execution reports and update ERP system.
• Review requests for RMA and issue / create RMA numbers from ERP and complete Form F801 for QA Manager approval.
• Maintain and manage user access to EXOSTAR and customer websites.
• Scan, index, and store purchase orders, PO changes, LTA contracts, Form F100 / Form F101 and related documents associated with customer orders.
• Support management to provide reports for budget plans and project matrices.
• Other duties as required.

Pay and Benefits

The base pay offered varies by knowledge, skills, location, and experience. Employees are eligible for medical, dental, vision, life insurance, disability, FSA / HSA, hospital indemnity, critical illness, and accident plans. 401K enrollment is available. Paid holidays and paid time off are provided.

Equal Employment Opportunity

Verus Aerospace is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, gender, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by law.

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