Administrative Support

Our ACE Controls location is seeking a highly organized and detail-oriented administrative professional to support our operations in Humble, TX.

Our Administrative Support , plays a key role in keeping projects on track, managing documentation, coordinating material & supply orders, and ensuring smooth day-to-day administrative operations.

Key Responsibilities Maintain and organize project documentation, including submittals and technical manuals, ensuring status updates, approvals, and compliance.

Prepare submittals and O&M manuals based on Bills of Materials (BOMs).

Manage material and supply orders, process purchase orders, and monitor inventory to prevent production delays.

Ensure material pricing is consistently up to date.

Handle administrative tasks such as phone and email communication, reception, and general office coordination.

Oversee document control and compliance, ensuring deliverables meet quality standards and specifications.

Enter new projects into the system and verify receipt of all required customer documentation.

Qualifications & Skills Required High school diploma or equivalent educational credentials Excellent organizational skills with a strong attention to detail and accuracy.

Familiar with purchase order processing and supply ordering procedures.

Comfortable working with Bills of Materials (BOMs) and ensuring alignment with project deliverables.

Skilled in managing email correspondence, phone communication, reception duties, and general office administration tasks.

Strong written and verbal communication skills Proficient in Microsoft Office Suite (especially Excel) and Adobe Creative Suite Preferred Demonstrated experience in document control and project administration within technical, manufacturing, construction, or engineering environments.

Knowledge of quality assurance and compliance standards, ensuring adherence to regulatory and operational requirements.

Familiar with ERP and inventory management systems, supporting efficient tracking and resource planning.

Compensation & Benefits Highlights ACE Controls offers a competitive salary range with a comprehensive benefits package designed to support the well-being and financial future of our employees Generous Paid Time Off - Vacation, sick leave, and company-recognized holidays Healthcare Coverage - ACE covers 60% of the healthcare premium including Vision & Dental 401(k) Retirement Plan - Company match up to 4% & full vestiture on enrollment date ACE Controls is an Equal Opportunity Employer.

We are committed to creating an inclusive environment for all employees and applicants.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. ACE Controls complies with all applicable federal, state, and local laws regarding non-discrimination and affirmative action.

Employment is contingent upon successful completion of background checks and eligibility to work in the United States.

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