Manager, Clinical Training & Workforce

WHO WE ARE :

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

Job Summary :

The Manager, Clinical Training & Workforce, works closely with the Director of Clinical Training and Workforce Development and is responsible for overseeing the lifecycle of grants and funding that support the Society's clinical fellowship training and medical student mentorship initiatives from application and award to reporting and closeout. This role ensures the successful administration of grant proposals, compliance with Society policies and requirements, budget and payments oversight, and coordination with faculty mentors, fellows and mentees, Society staff, and fellowship and mentorship sites.

The ideal candidate brings expertise in grants management and budgets, experience in grants management systems, and strong interest in advancing medical education.

Main Responsibilities :

Clinical Grant Management and Compliance

Track deadlines, reporting requirements, and renewal opportunities for clinical awards

Oversee Flux technology to deploy, monitor, and manage the infrastructure for an external data request platform, ensuring seamless integration and secure handling of dataset requests for the Society

Maintain current knowledge of Society policies for all grant funding programs and work collaboratively across Society departments to ensure continuity and equity

Support external grant applicants, clinical team, and clinical volunteers by answering questions about the Society's clinical policies and procedures, technology support, financial inquiries, status, payments, compliance, and expense report reimbursement

Process grant applications according to established policies, standards, and timelines

Maintain data integrity by ensuring grant and financial data is accurately input and linked within the grants management database

Support clinical reviewers and staff in coordinating review meetings

Process, prepare, send and track agreements, documentation, and amendments sent to grantee / organization signatories

In collaboration with clinical and services staff, process administrative changes to existing grants / contracts including no-cost extensions, transfers, re-budgeting, and related administrative activities

Communicate altered timeframes, milestones, and payment schedules to appropriate staff and leadership

Coordinate review and receipt of required annual compliance activities

Budget and Financial Support

Prepare and manage budgets for grant-funded clinical training and workforce programs.

Manage grant transfers to awardee institutions, medical student and psychology student mentees

Request, track, and ensure all refunds for unexpended grant monies

Schedule and maintain payment schedules and associated budget accrual years, including placing payment holds for non-compliance

Track, coordinate, and approve annual financial reporting for compliance

Program Coordination Support

Support the implementation of clinical fellowships and mentorship programs

Maintain accurate records of fellow and student participation, milestones, and outcomes

Stakeholder Communication

Liaise between mentors, fellows, mentees, institutional departments, and Society staff

Draft progress reports, funding updates, and related communication for internal and external audiences

Support dissemination of program impact (e.g., publications, presentations, newsletters)

Process Improvement

Identify and streamline grant management processes

Maintain grant management database and documentation systems

Team Responsibilities

Contribute to team meetings; provide support and feedback to colleagues

Utilize matrix management techniques to foster relationships across the organization

Serve as a key point of contact for internal and external stakeholders regarding clinical content and resources

As appropriate, represent the Society on boards, work teams, committees and other internal or external groups

Serve as a subject matter expert on issues relating to clinical content or health care professional education

What We're Looking For :

Bachelor's degree in a health-related field and a minimum of 6-10 years of relevant experience in the non-profit and healthcare industries

Acquaintance with the Fluxx Grants Management platform a plus

Strong skills in communications, relationship-building, influencing, problem-solving and strategic thinking

Substantial familiarity with non-profit and healthcare industries

Experience in a healthcare system or academic medical center preferred

Experience developing provider directed materials and educational content with proven metrics of success

Strong understanding of clinical guidelines, evidence-based practice and healthcare regulations

A demonstrated leader and people manager, with professional credibility, and ability to collaborate and cultivate relationships with internal and external constituents, and to represent the Society externally

Ability to apply professional discretion and judgment to sensitive situations involving a diverse set of stakeholders with competing priorities

Strong interpersonal, emotional intelligence, and negotiation skills

Excellent oral and written communication skills

Compensation | Benefits :

The estimated hiring compensation range for this role is $58,000 - $75,000 . Final offers will be based on the candidate'sgeographic location, consider career experience and may vary from this range due to these and other factors.

You will have the opportunity for a highly competitive, comprehensive benefit package that the Society provides to employees. Your benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Spring Health Membership offering free therapy and professional coaching, as well as additional voluntary benefit offerings. Not to mention, you will join an incredible mission focused team of people!

We're committed to supporting the growth of every employee through a structured and transparent approach to career development . We use Talent Portraits to define clear expectations, development opportunities, and advancement paths - whether you're growing as a people leader or deepening your expertise as an individual contributor. Each role is thoughtfully placed within one of these pathways (Leadership or Partner) to help you understand how it fits into our broader organization and your potential career journey.

This position is classified as Partner - Professional.

The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.

APPLICATION INSTRUCTIONS :

We appreciate your consideration of our job opportunities and strive to make it as effortless as possible to apply for our positions. With only a few required sections and the option to use our resume parsing tool, we aim to streamline the application experience, saving you time and effort. Additionally, if you wish to include a cover letter with your application, please feel free to attach it along with your resume , and any other documents required, to the Resume / CV document upload section at the bottom of the My Experience page. We appreciate your interest in joining our team and look forward to receiving your application!

Important : You will not be able to modify your application after you submit it. The "My Experience" page is the only opportunity to add your cover letter and supporting document attachments. If you experience any trouble submitting your materials, please check out our FAQ & Contact Us page.