Administrative Assistant Mountains
DCPSVail, CO, USjob_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionRespond to customer inquiries and coordinate service requests with the operations team. Manage the customer database, ensuring accurate contact details and service history. Follow up with clients for feedback and satisfaction surveys. Order and manage office supplies and ensure the office environment is organized. Schedule meetings, prepare agendas, and take minutes during team discussions. Maintain accurate records of work completed, client interactions, and service history. Assist in preparing monthly and quarterly administrative reports. Support compliance documentation for safety and company standards. Help onboard new hires by ensuring all paperwork is completed and filed. Manage time-off requests, track attendance, and assist with payroll processing. Proficiency in Microsoft Office (Word, Excel, Outlook) and administrative tools. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Experience with invoicing, scheduling, or CRM software is an advantage. Attention to detail and a professional demeanor. 5+ years of administrative experience required. Prior experience in an administrative role within construction or a related industry. Prior experience in a sales environment necessary. Familiarity with basic bookkeeping or accounting tasks is helpful but not essential. Customer service experience with a focus on building positive relationships. 401(k) matching Health insurance Vision insurance Dental insurance Paid Life Insurance Paid Short Term Disability Paid time off
Job Description
Job Description
Founded in 2011, DCPS is a commercial property services contractor providing services to over 1,100 clients. DCPS leverages unparalleled customer service to be the leading, one-stop provider of commercial property services in Colorado. With multiple offices, more than 300 employees, and 7 divisions – Asphalt and Concrete, Waterproofing and Specialty Coatings, Roofing, Snow Removal and Parking Lot Sweeping, Landscaping, and Construction, DCPS provides specialized, integrated service-solutions to commercial property owners and managers.
Key Responsibilities
Administrative Support
- Handle phone calls, emails, and other communications, acting as the main contact point for clients and vendors.
- Organize and maintain client and project records, including contracts, billing, and service agreements.
- Prepare and distribute invoices, track payments, and assist with basic bookkeeping tasks.
- Local minor marketing support.
- Sales assistance with event management and swag ordering and coordinating.
- Occasional sales related projects or planning.
- Sales data tracking and management.
Customer Relations
Office Management
Documentation and Reporting
HR and Scheduling Assistance
Skills and Qualifications
Preferred Experience
Hourly Rate : $22.00 - $32.00
Benefits :
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Administrative Assistant • Vail, CO, US
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