Administrative Assistant

Job Description

Job Description

We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support.

Responsibilities :

• Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met.
• Handle incoming and outgoing mail, including sorting and distributing correspondence.
• Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents.
• Coordinate travel arrangements, including creating detailed itineraries.
• Prepare for meetings by organizing materials and ensuring all logistics are in place.
• Monitor and replenish office supplies to maintain a well-stocked work environment.
• Coordinate recognition efforts for staff birthdays and anniversaries.
• Audit and maintain calendars to ensure accuracy and organization.
• Provide receptionist duties, including answering inbound calls and directing inquiries.
• Support general data entry tasks to maintain accurate records and documentation.
• Proven experience in administrative assistance or a similar role.
• Proficiency in Microsoft Outlook for scheduling and email management.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication abilities.
• Familiarity with managing office supplies and inventory.
• Experience in calendar management and event coordination.
• Attention to detail, especially in document handling and data entry.
• Ability to deliver courteous and attentive customer service over the phone.