(509) 5.2 Executive Assistant I

Executive Assistant I

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Position Overview

The Executive Assistant II will provide essential administrative support to the HUMINT & Sensitive Activities Directorate within the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)). This role involves managing daily administrative tasks, supporting leadership, and ensuring efficient operation within a highly sensitive environment.

Pentagon, Arlington, VA

Job Responsibilities and / or Success Factors

• Calendar and Meeting Management : Assist in maintaining leadership's daily calendar and arranging meetings, conferences, and video-teleconferencing sessions.
• Support the preparation and distribution of meeting invitations and manage attendee contact rosters.
• Travel Coordination : Assist with preparing travel arrangements for leadership and developing travel reports using the Defense Travel System (DTS).
• Administrative Support : Support leadership by arranging for official local transportation and managing reimbursement for expenses.
• Track and report weekly work / leave status of personnel via the Defense Agencies Initiative (DAI) Portal.
• SCIF Administration : Assist as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF).
• Aid in monitoring access, maintaining office files, and tracking action items in the OUSD(I&S) suspense portal.
• Document and Correspondence Management : Provide support for correspondence actions, including formal letters, memoranda, and briefing packages.
• Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules.
• Records Management : Help maintain records for control and accountability of classified correspondence and special access materials.
• Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules.

Education and Minimum Qualifications

We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.