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Offshore Administrator

Offshore Administrator

BCP Engineers & ConsultantsNorfolk, VA, VA, US
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Offshore Admin Support to OCR - Offshore Client Representative

Project : Offshore Wind Project

Work Location : Norfolk VA

Pay Rate : Not Defined / need Candidate’s requested rate

Work Schedule : 3 week rotations starting Nov 1

Mob / Demob : $500.00

Duration : Initially One Year w / annual extensions expected

Purpose

To provide dedicated administrative, documentation, and reporting support to Dominion’s Offshore Client Representative (OCR). The Admin Support ensures that daily reporting, record-keeping, and logistics interfaces are executed accurately and on time, enabling the OCR to focus on technical oversight, contractor performance, and client representation.

Key Responsibilities

  • Support OCR in compiling Daily Progress Reports (DPR / DUR) in pre-defined format.
  • Maintain time logs for contractors, vessel movements, transfers, and delays.
  • Track claims, variations, and standby logs, ensuring proper documentation for commercial follow-up.
  • Maintain a notes register for offshore observations, clarifications, and decision points.
  • Record and issue Minutes of Meeting (MoM) from Daily Construction Call, Daily SIMOPS Call, and other coordination meetings.
  • Ensure distribution lists are applied correctly and MoM are logged and archived.
  • Track and close out action items from meetings, highlighting overdue actions to OCR.
  • Maintain overview of personnel on board (POB) lists, check-ins / check-outs.
  • Support logistics interfaces : cargo manifests, clearance, customs, and CVOW-regulated permitting requirements.
  • Track and update deck allocations and logistics dashboards, interfacing with PTW & Logistics Coordinator.
  • Maintain offshore document control register : DPRs, permits, reports, correspondence.
  • Ensure correct naming conventions and revision control are applied to shared files.
  • Prepare daily executive summaries for OCR to pass upwards to Dominion PMO.
  • Assist in compiling lessons learned registers during and post-campaign.

Must Haves – Offshore Admin Support to OCR

  • Offshore Experience : Prior administrative / document control or project support role in offshore wind, marine construction, or similar heavy industrial projects.
  • Daily Reporting Skills : Proven ability to compile and issue Daily Progress Reports (DPR / DUR), time logs, and claims / standby logs with accuracy and timeliness.
  • Meeting Documentation : Experience recording, formatting, and distributing Minutes of Meeting (MoM) from coordination calls (e.g., SIMOPS, daily construction).
  • Document Control Competency : Skilled in maintaining registers, ensuring correct naming conventions, version control, and proper archiving of offshore project files.
  • Logistics Interface Knowledge : Familiarity with POB (Personnel on Board) tracking, deck allocations, cargo manifests, and customs / clearance processes.
  • Technical Tools : Proficient in MS Office (Word, Excel, Outlook, SharePoint, Teams) and familiar with project management / logistics dashboards.
  • Certifications : Valid offshore survival / safety certifications (e.g., GWO, BOSIET, HUET, Working at Heights ).
  • Behavioral Traits : Detail-oriented, reliable under workload, proactive communicator, and able to handle high-volume administrative tasks during peak construction activity.
  • Confidentiality : Ability to responsibly handle sensitive claims, contractual logs, and commercial follow-up documentation.
  • Right to Work : Legally authorized to work in the U.S. (no visa sponsorship).

    • Behavioral Expectations :

  • Structured & detail-oriented : maintain accuracy in time logs, DPRs, and claims without cutting corners.
  • Reliable & punctual : deliver daily reporting on time — no slippages.
  • Proactive communicator : flag gaps, unclear inputs, or missing contractor data early to the OCR.
  • Confidential & professional : handle sensitive claims / contractual logs responsibly.
  • Collaborative & supportive : work seamlessly with OCR, PTW Coordinator, and contractors to extract data without friction.
  • Calm under workload : ability to handle high administrative volume during peak periods (e.g., heavy lift windows, cable pull-ins).

    • Interfaces

  • OCR : primary reporting line; supports OCR’s daily deliverables.
  • PTW & Logistics Coordinator : align on POB, deck allocations, manifests, customs clearance.
  • Contractor Admins (SEMCO, DEME, Prysmian) : collect daily inputs for DPR / time logs.
  • Onshore PMO & Commercial Teams : provide accurate claim / time data for cost allocation and dispute resolution.
  • Riverbend OIM & Vessel Admin : align on welfare, accommodation, POB, and vessel reporting.
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    Offshore • Norfolk, VA, VA, US

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