Executive Assistant

Executive Assistant Role

TripleLift is looking for a highly organized, proactive, and entrepreneurial Executive Assistant to support our leadership team. This role requires a passion for operational excellence and process improvement, particularly those involving cross-functional collaboration and automation. The ideal candidate will excel at managing intricate schedules, coordinating communications, and ensuring the seamless operation of the executive office. As a trusted and resourceful partner, you will demonstrate initiative and problem-solving abilities, with a focus on maximizing executive productivity.

You will collaborate extensively with teams across TripleLift, including Finance, IT, Security, Revenue, Marketing, Legal, Engineering, and Product. You will also work alongside a team of Executive Assistants supporting other executives, partnering to achieve company goals. If you are a collaborative, solutions-oriented individual who can think on your feet, communicate effectively, and implement best practices to drive results, we encourage you to apply.

Responsibilities

• Meeting & Calendar Management : Oversee all aspects of meeting coordination (scheduling, logistics, communication, preparation for various meeting types) and proactively manage the executive's calendar, resolving conflicts through collaboration with other assistants.
• Senior Stakeholder Communication : Communicate directly with senior client contacts, investors and partners with the highest level of professionalism.
• Financial Administration & Budget Support : Process and code invoices / expenses, maintain financial records, and assist with managing team travel / expense budgets, procurement, and overall department budget.
• Document & Communication Management : Prepare high-quality documents (presentations, minutes, agendas), proactively manage and organize sensitive business documents (contracts, reports, correspondence) with accuracy and confidentiality. Act as the main point of contact for internal and external stakeholders.
• Team Engagement Support : Provide logistical planning and support for team events (all-hands meetings, celebrations), including bookings, agendas, and budget oversight.
• Cross-Functional Collaboration & Project Participation : Build and maintain strong working relationships across departments and manage or contribute to special projects to support business goals.
• Confidentiality : Handle sensitive information with utmost confidentiality and discretion.

Desired Skills and Experience :

Ideal Candidate Profile

Additional Valued Skills and Experience

Life at TripleLift

At TripleLift, we're a team of great people who like who they work with and want to make everyone around them better. This means being positive, collaborative, and compassionate. We hustle harder than the competition and are continuously innovating.

Learn more about TripleLift and our culture by visiting our LinkedIn Life page.

Diversity, Equity, Inclusion and Accessibility at TripleLift

At TripleLift, we believe in the power of diversity, equity, inclusion and accessibility. Our culture enables individuals to share their uniqueness and contribute as part of a team. With our DE&I initiatives, TripleLift is a place that works for you, and where you can feel a sense of belonging and support. At TripleLift, we will consider and champion all qualified applicants for employment without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity, gender expression, genetic predisposition, veteran, marital, or any other status protected by law. TripleLift is proud to be an equal opportunity employer.

Learn more about our DEI efforts at https : / / triplelift.com / diversity-equity-and-inclusion / .

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TripleLift does not accept unsolicited resumes from any type of recruitment search firm. Any resume submitted in the absence of a signed agreement will become the property of TripleLift and no fee shall be due.