Project Expeditor - Systems Engineering

Overview

Role Summary :

The Project Expediter is an administrative role that supports the planning, scheduling, monitoring and executing of energy efficiency projects. The Project Expediter works closely with the project manager and project team to ensure accurate and timely comprehensive documentation of project information, ensuring that the job site has an adequate and timely flow of materials, equipment, and subcontractor labor, and to assist in the planning of tasks. Construction, former project management, or technical experience is not required.

Responsibilities

Support project manager with creation / organization of project documentation throughout all phases. Project documentation includes,

Writing and issuing purchase orders to material suppliers and subcontractors

Receiving signed purchase orders and filing them in online storage

Ensuring vendor paperwork is up to date

Creating job progress documents through Google Sheets

Compile and submit rebate paperwork

Downloading rebate applications online

Filling out basic project information in the rebate form

Working with the project manager or project developer to fill in technical data

Compiling PDF data sheets into one document and submitting

Create purchase orders to order / track materials required for the project

Price shopping material orders with the project manager

Issuing a purchase order through project management software

Following up with the vendor for updated shipping and tracking info

Notifying the customer and installers of updated ship dates

Coordinate and expedite the delivery of supplies and material to job sites

Working with the onsite foreman to ensure materials have been received

Ordering additional material as required

Coordinating returns and pickups

Coordinating recycling pickup of original fixtures on site

Maintain relationships with suppliers and vendors

Responsible for ensuring master service agreements are signed and filed

Verify that Certificates of Insurance are on hand and up to date

Communicate daily with internal stakeholders

Phone calls with onsite installers

Email correspondence with sales and project developers

Virtual meetings with the project manager

Benefits

90% ER sponsored Medical premiums

100% ER Sponsored Dental and Vision

100% ER Sponsored STD and LTD

401k + Match

16 paid Holidays

Vacation pay

100% ER Sponsored Basic Life Insurance

Voluntary Term Life

Voluntary Critical Illness

Voluntary Hospital Indemnity

Dalkia Energy Solutions is proud to be an Equal Opportunity Employer and promote diversity, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, national origin, disability, veteran status, or any other characteristic protected by law.

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