Promotive Only - Principal Clerk (1408) - Citywide (160155)

Promotive Only - Principal Clerk (1408) - Citywide

This is a Promotional Only recruitment in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is restricted to current permanent civil service employees of the City and County of San Francisco, San Francisco Unified School District, or City College of San Francisco who are working in class 1406 Senior Clerk and 1426 Senior Clerk Typist.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Job Description

Under general direction, the 1408 Principal Clerk performs complex clerical work requiring extensive knowledge of departmental functions and serves as the department's primary public contact for specialized policies and procedures. Responsibilities may include planning, directing, and evaluating staff; providing training and performance feedback; and ensuring compliance with applicable laws, rules, and departmental policies. This role requires strong problem-solving, communication, and organizational skills, as well as the ability to maintain professionalism in sensitive situations and effectively use computer applications to process records, documents, and reports.

ESSENTIAL DUTIES :

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.

1. Supervises, plans, assigns and evaluates subordinate personnel to ensure conformance with departmental regulations and policies, existing office procedures, and applicable laws and regulations. This includes maintaining personnel action requests, personnel files and other personnel records. Disseminates, explains and interprets important information requiring specialized knowledge of the policies and procedures of a department, as well as the regulations enforced by the department to the public and / or employees, contractors, vendors, etc.

2. Performs highly responsible, important and difficult clerical work involving the exercise of individual judgment by knowing the applicable departmental procedures to which assigned.

3. Reviews and resolves day-to-day transactions, problems and / or complaints encountered by co-workers and / or affiliated parties (members of the public, volunteers, students, city departments and other government agencies, etc.).

4. Supervises and / or participates in the preparation and maintenance of a wide variety of records and reports by preparing, compiling, and maintaining statistics and records for these reports using applicable computer systems.

5. Supervises and / or prepares the processing and general handling of administrative documents such as licenses, permits, purchase orders, work orders, requisitions, contracts, etc. This includes verifying the timeliness and accuracy of these documents.

6. May collect, calculate and process applicable charges, fees and taxes, etc.

Qualifications

MINIMUM QUALIFICATIONS

1. Current Permanent Civil Service City Employee in Class 1406 or 1426, who has passed probation. Note : Applicants do not need to have passed probation to apply, but they must have passed probation to be hired;

AND

2. Experience : Three (3) years of highly responsible and diversified clerical experience including preparing and processing complex detailed work impacting an entire department or section; responding to and resolving difficult day-to-day problems and / or complaints encountered by staff, the public, other individuals, etc. on office operations and procedures; and explaining and interpreting complicated information to departments, staff, the public and / or others.

Substitution :

Any one of the following may substitute for six (6) months of the required experience :

• Completion of a clerical training program (240 hours); OR
• Fifteen (15) semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
• Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

Verification : Every application is reviewed to ensure that you meet the minimum qualifications, as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https : / / careers.sf.gov / knowledge / experience-education / .

Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

SELECTION PROCEDURE / EXAMINATION REQUIREMENTS :

1. Training and Experience Evaluation Questionnaire (100% Weight) : All candidates must complete the questionnaire as part of the employment application. See this link to submit the supplemental questionnaire :

Please answer the Training and Experience Evaluation Questionnaire carefully and thoroughly. It will serve as the assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on their relevant experience for the 1408 Principal Clerk class, along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules. All work experience, education, training and other information provided should also be included in the work history and / or education sections of your SmartRecruiters application and is subject to verification.

What else should I know :

Eligible List / Score Report : A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list / score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see :

https : / / sfdhr.org / sites / default / files / documents / Forms-Documents / Position-Counts-by-Job-Codes-and-Department-FY-2023-24.pdf

Terms of Announcement and Appeal Rights :

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note : The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https : / / careers.sf.gov / .]

The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance