Human Resources Coordinator

Para-Professional Human Resources Assistant

Under general supervision, performs para-professional technical and clerical duties requiring accuracy, speed and confidentiality in support of the City's central Human Resource functions; prepares personnel documents in accordance with City policies and serves as a liaison between the department and the City's central Human Resources Office.

Representative duties include ensuring timely and accurate submittal of personnel documents to the Human Resources Office; completing personnel transactions and personal data forms in accordance with established formats and procedures; interpreting and answering routine questions as it relates to the Personnel Rules and Regulations, Memorandum of Understandings (MOUs) and department employee handbooks; assisting and providing forms to employees related to personnel transactions; preparing and submitting personnel requisitions, employee relations / disciplinary, performance management and workers' compensation documentation; tracking department employee leaves, part-time work hours and pay increases; coordinating and maintaining program information such as Equal Employment Opportunity (EEO) and Department of Transportation (DOT) drug and alcohol programs; assisting with employment related background checks; conducting new hire orientations and administering recruitment processes such as preparing exam plans, scheduling interviews and drug and alcohol employment verifications; assisting with providing employees with various leave documentation and notices, tracking and maintaining record of leaves and notifying the Human Resources Office timely of potential leaves; may assist in preparing specialized reports and schedules required by the Human Resources Officer, including Personnel Action Forms (PAFs) and budget documents related to salaries; filing and maintaining a variety of personnel records and reports related to personnel transactions; preparing memos and letters for internal and external correspondence and performing other related duties as required; may be required to work other than standard hours in order to meet deadlines.

Organizational responsibilities include reporting to the designated manager or department head and being responsible for confidential and non-confidential personnel transactions. While general administrative supervision for this position is provided by the department, the incumbent will routinely seek technical advice and guidance from the City's Human Resources Office.

Typical qualifications include a high school diploma or G.E.D. and three (3) years of progressively responsible clerical, technical or paraprofessional experience in human resources, employment or a closely related field; or any combination of education and experience that provides the required level of knowledge, skills and abilities required. Knowledge of laws, ordinances, rules, regulations, and procedures governing recruitment and selection, classification and compensation, employee relations, discipline and personnel activities of operating departments; basic personnel records and documentation; occupational titles and concepts, job duties performed and job-related standards for employment. Ability to exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records; read, understand, apply, and explain regulations, standards, policies and procedures; communicate effectively orally and in writing; work effectively with candidates, employees, co-workers, other agencies, and the community; maintain accurate records; prepare reports and correspondence; recognize problems and devise effective course of action; collect and evaluate data and summarize findings; perform basic statistical computations; operate a variety of office equipment including typewriter copier, scanner, fax machine, calculator, etc. and must have demonstrated advanced skill in the use of Microsoft Office, specifically Outlook, Excel and Word. Physical demands and working conditions include extensive use of a computer keyboard and calculator and requires sitting for prolonged periods of time; also standing, kneeling, bending, twisting, reaching and grasping, and may require lifting or moving standard-size office files and boxes. Must have and maintain a valid Class C California Driver's License. Please submit the required license, certificate, or registration with the State as evidence of professional or technical proficiency at the same time of filing the application. The Human Resources Officer will require necessary verification of qualifications as specified in the job bulletin. First review of applications will be September 12, 2025.