Senior Implementation ManagerCollate • San Francisco, CA, United States

Senior Implementation Manager

Collate • San Francisco, CA, United States

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Overview

Collate is an AI document generation platform for life sciences. We automate paperwork with AI, helping our customers get life-saving innovations to patients years faster. Collate is an end-to-end solution, powering every step of drug, diagnostic, and medical device development—from concept to market.

We’re a small, elite team with over $30M in seed funding from top investors. This is a rare chance to join at the ground floor of a company with world-changing potential, experienced founders, and resources to execute at scale.

About The Role

We’re looking for a founding Enterprise Implementation leader to join our early team and help build the foundation for how we onboard and support customers. From the moment a deal closes, you’ll own the customer journey — designing onboarding experiences, configuring solutions, and ensuring our product drives immediate value. You’ll work side-by-side with customers to understand their workflows, translate needs into product setups, and guide them through successful adoption. Collate is a fully in-person company based in San Francisco.

What You’ll Do

Lead Full-Cycle Implementations - Drive implementations from kickoff to go-live, including scoping, requirement gathering, configuration, testing, training, and deployment
Customer & Stakeholder Management - Serve as the primary liaison for clients, understanding complex scientific and regulatory workflows and ensuring their successful lift-off
Cross-Functional Collaboration - Work hand-in-hand with Product, Engineering, and Ops teams to define deliverables, manage scope, address technical challenges, and adapt solutions for regulated environments
Project Planning & Execution - Develop and manage detailed project plans, maintain schedules, track milestones, manage risks and issue escalation to ensure punctual, high-quality delivery
Product Feedback & Process Improvement - Capture customer insights to inform product enhancements; contribute to refining internal implementation methodologies, templates, and tools to scale operations efficiently

What We’re Looking For

4+ years of client-facing implementation experiences - Successfully led enterprise software or platform deployments, preferably within life sciences, biotech, or other highly regulated industries

Project Management - Proven ability to lead complex, multi-stakeholder projects from kickoff through delivery. Skilled in planning, scheduling, risk management, and keeping cross-functional teams aligned

Thorough and Detail-Oriented - Known for a meticulous approach to requirements gathering, solution design, and execution. Able to anticipate gaps, catch inconsistencies, and ensure deliverables standards

Communication & Collaboration - Excellent written and verbal communication skills, with the ability to translate technical and scientific concepts for diverse audiences. Builds strong relationships with clients and internal teams

Bonus Points

Industry knowledge of Life Sciences Quality or Quality Management Systems (QMS)

Prior experience at a startup — able to wear multiple hats, thrive in ambiguity, and build structure in fast-paced, high-growth environments

Why Join Collate?

Impact : Build systems and experiences that touch real patients and providers, improving healthcare outcomes.

Ownership : Shape both our product experience and our engineering culture from the start.

Learning : Collaborate with a uniquely interdisciplinary team—AI researchers, healthcare leaders, and experienced startup builders.

Upside : Join a company early enough to have meaningful equity and career-defining impact.

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Implementation Manager • San Francisco, CA, United States