Director of Procurement Services

Job Title : Director of Procurement Services

Location : Clayton State University

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 282034

About Us

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.

The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.

Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.

Job Summary

This position is responsible for university procurement activities and proper liaison with state purchasing services; providing customer service to university faculty and staff in a courteous and helpful manner while maintaining accuracy and integrity to meet campus procurement needs; managing the university's purchasing card program; overseeing operations related to university travel; and providing campus training on procurement policies and procedures.

Responsibilities

Provides daily management and supervision of purchasing operations (40%)

Ensures appropriate and consistent interpretation of and compliance with federal, state, Board of Regents (BOR), university and other applicable procurement laws, regulations policies and procedures.

Manages and / or executes purchases within approved signature authority and guidelines including high dollar value and / or highly complex purchases.

Manages the public solicitation and quotation processes per applicable laws, regulations, and best business practices.

Oversees training to personnel throughout the university community to provide direction as it relates to procurement policies and procedures, including the use of the State of Georgia P-card.

Ensures all federal, state, local, and departmental reports are prepared, maintained, and submitted per applicable authorities.

Ensures all required goods, services and equipment required by departments are obtained in the most cost effective and timely manner.

Reviews requisitions and authorizes procurement contracts, purchase orders, and other procurement related documents.

Manages and conducts vendor performance evaluation processes.

Reviews university contracts and oversees yearly contract renewals and amendments.

Manages the asset management process for all tangible property to include tagging and surplussing all tangible property per state, BOR, university and other applicable procurement laws, regulations policies and procedures.

Promotes and maintains the good name of the university while conducting business in an ethical and professional manner to ensure avoidance of any conflict of interest.

Enhances customer service to university internal and external stakeholders (30%)

Updates the university with state procurement policies and procedures to ensure compliance with statutes and best business practices.

Develops and provides training to departments on procurement statutes, processes, policies and procedures.

Answers questions and provides information to faculty, staff, public, and state officials; investigates complaints and recommends corrective action as necessary for the resolution of complaints.

Serves as small business liaison by partnering with Department of Administrative Services (DOAS) for communication at the agency level and representing small businesses such as minorities, woman and veteran owned suppliers, and collaborate on future outreach programs.

Supervises Procurement staff (20%)

Responsible for all personnel decisions in Procurement Services, including employment and training of staff and assigning workload to ensure expedient provision of services.

Manages, supervise and train procurement employees. Carries out supervisory responsibilities in accordance with the university's policies and applicable law.

Performs other duties as needed (10%)

Ensures procurement webpage is updated with current / updated information and consolidated where needed.

Evaluates, makes recommendations and develops university-wide procurement policies and procedures for the implementation of standards that represent best procurement practices while conforming to state statutes, regulations and laws governing public institutions and state agencies.

Facilitates the settlement of procurement disputes and assist with the interpretation of procurement related legal regulatory issues.

Manages year-end processes and procedures to ensure procurement relevant documents are appropriately closed and finalized.

Implements new ideas for procurement and expense reimbursement enhancements.

Required Qualifications

Bachelor's degree.

A minimum of three years of procurement experience or a combination of education and experience.

Prior training and experience in managing a large-scale purchasing environment.

Purchasing certification (national or state).

Strong Technical / Information Systems Aptitude.

Preferred Qualifications

Experience with State of Georgia procurement policies and procedures

Procurement in a higher education setting

PeopleSoft Financials experience

Knowledge, Skills, & Abilities

Knowledge of departmental accounting and budgeting principles.

Knowledge of legal environment that applies to government business operations.

Knowledge of computers and software.

Knowledge of specification writing techniques.

Knowledge of state purchasing regulations and guidelines.

Effective organizational and time management skills.

Strong verbal and written communication skills, analytical abilities, and attention to detail.

Ability to exercise independent judgment, identify and resolve problems.

Ability to provide courteous customer service in a dynamic and diverse environment.

Ability to plan and prepare budgets, track financial performance.

Ability to manage complex contracts.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Institutional Values

Clayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton State's Statement of Core Values and Code of Conduct can be found online at https : / / www.clayton.edu / strategic-plan / mission-vision-values and https : / / www.clayton.edu / human-resources / current-employees / resources-policies

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance.

Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action / Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact the Clayton State University Office of Human Resources at (678) 466-4230. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at (678) 466-5445.

Clery Disclosure

This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.