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Accounting Specialist
Accounting SpecialistWindsor Charter Academy • Windsor, CO, US
Accounting Specialist

Accounting Specialist

Windsor Charter Academy • Windsor, CO, US
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Job Description

Job Description

Summary

Responsible for providing internal financial management to ensure maintenance of processes that support the vision and mission of the school, the administrative team, the Finance Manager, the Executive Director, and the Board.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and / or abilities required for this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Description of Job Tasks

  • Demonstrate a commitment to :

Understand, appreciate, and make accommodations for student diversity

  • Include and engage families in the student's education
  • Support all Windsor Charter Academy policies, procedures, and expectations
  • Provide personal and professional excellence
  • Maintain comprehensive knowledge of the school's mission and programs to foster external partnerships that enhance and strengthen programs and initiatives.
  • Collaborate with the Finance Manager to develop and oversee internal control processes.
  • During the summer, order necessary supplies or equipment for schools to run effectively.
  • Responsible for managing business office processes and procedures to ensure financial controls are correctly followed.
  • Responsible for the maintenance of financial transaction files, including vendor files, contractor records, contracts for services, and insurance files.
  • Verify cash collected by school secretaries / employees, complete deposit forms, enter data into the accounting system, and make deposits to bank accounts with required documentation.
  • Monthly review, reconciliation, and reporting of activity within the Student Fund Accounts.
  • Receive and verify purchase requisitions, and create purchase orders for approval by the appropriate authority.
  • Match invoices and receiving slips with purchase orders, scan and enter them into the accounting system, and submit checks for approval. Print and mail checks as needed.
  • Responsible for tracking and recording all school revenue and expenditure transactions, including budgetary and purchase approval processes.
  • Process payables weekly.
  • Verify that all payments in the accounting system are accompanied by the proper supporting documentation, as per audit standards.
  • Assist the Finance Manager with monthly bank reconciliations.
  • Assists the Finance Manager with documentation for Finance Committee meetings and attends those meetings.
  • Responsible for monthly health benefit reconciliations.
  • Assist the Finance Manager with monthly payroll processing and reconciliation.
  • Maintains debit / credit card checkout logs and usage.
  • Completes monthly credit card statement reconciliation and receipts tracking
  • Assists the Finance Manager in the annual audit.
  • Issue W-9 forms to all new vendors, log collection, and maintain a file for W-9 responses.
  • Accounts receivable, IC fees, Stripe payments, CC processing management, and reconciliation
  • Collection accounts management
  • Maintain employee payroll and personnel data for compensation and benefits, and update as necessary.
  • Attend work and arrive on time.
  • Perform other duties as assigned.

    • Education and Related Work Experience

  • Bachelor's Degree in Accounting required.
  • Four years of accounting experience required.

    • Licenses, Registrations, or Certifications

  • Criminal background check required for employment.
  • CPR and First Aid certification required upon hire.
  • All personnel must fully complete Windsor Charter Academy's safety training, ALICE (Alert, Lockdown, Inform, Counter, Evacuate). Staff must demonstrate an understanding of and compliance with these protocols as part of their responsibility to maintain a safe and secure learning environment.

    • Technical Skills, Knowledge & Abilities

  • Possess the following skills :

    • Oral and written communication

  • Conflict resolution
  • English language proficiency
  • Math proficiency
  • Interpersonal relations
  • Critical thinking and problem-solving
  • Possess the following abilities :

    • Maintain confidentiality in all aspects of the job.

  • Work supportively with teachers, staff, and administrators to provide an effective learning environment.
  • Communicate with students, parents / guardians, staff, and community members.
  • Work effectively as part of a team.
  • Strong technical skills, experience in managing and manipulating databases and spreadsheets.
  • Highly organized and execution-oriented with experience managing many moving parts and consistently delivering on time.
  • Acute attention to the most minor details to ensure smooth, predictable, and effective outcomes.
  • Strong written and verbal communication skills; able to clearly explain technical information and requirements (e.g., account management processes) in a way that is accessible to non-technical individuals (e.g., teachers).
  • Highly proficient with MS Excel, MS Word, and MS PowerPoint.
  • Exhibits strong initiative, balancing the ability to take guidance with the drive to move forward independently.
  • Places strong emphasis on delivering high-quality customer service to both internal and external stakeholders.
  • Able to thrive in fast-paced, high-performing, and occasionally unpredictable environments.
  • Manage multiple priorities.
  • Manage multiple tasks with frequent interruptions.
  • Maintain honesty and integrity in all aspects of the job.
  • Adhere to attendance requirements, including regular and punctual employee presence.
  • Communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
  • Recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.
  • Work independently and manage time effectively.
  • Diffuse and manage volatile and stressful situations.

    • Materials and Equipment Operating Knowledge

  • Personal computers, peripherals, and media equipment
  • Microsoft Word, PowerPoint, Excel, Adobe, Google Suites, and other software
  • Typical office equipment

    • Physical Requirements & Working Conditions

    The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical Activity

    Amount of Time

    None

    Under 1 / 3

    1 / 3 to 2 / 3

    Over 2 / 3

    Stand

    Walk

    Sit

    Use hands to finger, handle, or feel

    Reach with hands and arms

    Climb or balance

    Stoop, kneel, crouch, or crawl

    Talk

    Hear

    Close vision at 20 inches or less

    Distance vision at 20 feet or more

    Peripheral vision

    Ability to adjust to focus

    Weight and Force Demands

    Amount of Time

    None

    Under 1 / 3

    1 / 3 to 2 / 3

    Over 2 / 3

    Up to 10 pounds

    Up to 25 pounds

    Up to 50 pounds

    Up to 100 pounds

    More than 100 pounds

    Mental Functions

    Amount of Time

    None

    Under 1 / 3

    1 / 3 to 2 / 3

    Over 2 / 3

    Compare

    Analyze

    Communicate

    Copy

    Coordinate

    Instruct

    Compute

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    Accounting Specialist • Windsor, CO, US