Payroll Operations Manager

Job Description

Job Description

We are looking for a dedicated Payroll Operations Manager to join our team in Maywood, Illinois, on a Contract to permanent basis. In this role, you will oversee the accurate and timely processing of payroll for approximately 160 employees, while ensuring compliance with company policies and regulatory requirements. This position offers an opportunity to contribute significantly to the efficiency and integrity of payroll operations within a non-profit organization.

Responsibilities :

• Process biweekly payroll for approximately 160 employees, ensuring accuracy in timesheets, deductions, and garnishments.
• Coordinate with human resources, budget teams, and other departments to maintain accurate employee records and distribute detailed reports, such as labor, overtime, leave balances, and retirement contributions.
• Administer the electronic timekeeping system, monitoring approved timesheets and ensuring seamless data transfer to the payroll system.
• Update and maintain employee payroll records, ensuring timely entry of changes with proper authorization and compliance with federal, state, and local regulations.
• Collaborate with the staff accountant to prepare payroll journal entries, including pension, tax, and retirement account allocations.
• Investigate and resolve payroll discrepancies, implementing corrections as necessary.
• Manage exit paperwork for departing employees, ensuring final paychecks and documentation are issued appropriately.
• Maintain accurate tracking of benefits accruals, such as vacation, personal, and sick leave, in accordance with company policies.
• Verify benefit insurance withholdings for completeness and accuracy, and handle month-end, quarter-end, and year-end payroll tasks, including tax filings and compliance reporting.
• Assist department heads in drafting formal documents such as Requests for Bids, Proposals, Information, and Qualifications, ensuring adherence to relevant regulations.

The salary range for this position is $30 / hr to $34 / hr. Benefits available to contract / temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.