Executive Protection Administrative Specialist

Executive Protection Administrative Specialist

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

About The Team

The Security Special Services Team encompasses Anduril's Crisis Management, Threat Intelligence, Investigations, Travel Security, GSOC and Executive Protection Divisions. Our mission is to safeguard Anduril's people, assets, and operations through integrated security solutions that encompass proactive risk management, crisis preparedness, actionable threat intelligence, thorough investigations, executive protection, and 24 / 7 global monitoring. We are committed to anticipating and mitigating risks, responding immediately to incidents, and fostering a resilient security culture that enables Anduril to innovate and operate confidently in a dynamic global environment.

About The Job

The Executive Protection Administrative Specialist will provide essential administrative support to the Executive Protection team, focusing on travel coordination, calendar management, invoice audits, and overall logistical assistance. This role requires strong organizational, communication, data management, and teamwork skills, as the specialist will work closely with C-suite support staff to ensure seamless operations.

What You'll Do

Support travel coordination for executives and EP personnel, including itinerary planning and reservations.

Maintain and update EP team calendars to enable transparency and timely scheduling of appointments / meetings.

Support invoice audits to ensure accuracy and compliance with budgetary guidelines. Once approved by EP Leadership, complete the invoice payment process.

Assist in the preparation of reports, presentations, and documentation for the Executive Protection team.

Organize and maintain electronic files and databases related to travel and executive protection activities.

Facilitate communication between the Executive Protection team and C-suite support staff to streamline operations.

Assist with the planning and execution of security-related events and initiatives.

Develop contingency plans for unexpected changes in travel or security situations, coordinating logistics as needed.

Participate in team meetings and contribute to discussions on improving administrative and logistical processes.

Required Qualifications

Bachelor's degree in a related field or equivalent combination of education and experience.

3+ years of administrative support experience, preferably in a corporate or security environment.

Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

Excellent written and verbal communication skills.

Proficiency in data management and software applications, including Microsoft Office Suite.

Strong attention to detail and accuracy in all tasks.

Ability to work collaboratively in a team environment.

Discretion and confidentiality in handling sensitive information.

Must be a U.S. Person due to required access to U.S. export controlled information or facilities

Preferred Qualifications

Experience supporting C-suite executives or high-level management.

Familiarity with security protocols and procedures.

Knowledge of travel management software or tools.

US Salary Range : $70,000 - $105,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and / or training, critical skills, and / or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including :

Platinum Healthcare Benefits : For U.S. roles, we offer comprehensive medical, dental, and vision plans at little to no cost to you. For UK roles, Private Medical Insurance (PMI) : Anduril will cover the full cost of the insurance premium for an employee and dependents. For AUS roles, Private health plan through Bupa : Coverage is fully subsidized by Anduril.

Basic Life / AD&D and long-term disability insurance 100% covered by Anduril, plus the option to purchase additional life insurance for you and your dependents.

Extremely generous company holiday calendar including a holiday hiatus in December, and highly competitive PTO plans.

16 weeks of paid Caregiver & Wellness Leave to care for a family member, bond with your baby, or tend to your own medical condition.

Family Planning & Parenting Support : Fertility (eg, IVF, preservation), adoption, and gestational carrier coverage with additional benefits and resources to provide support from planning to parenting.

Mental Health Resources : We provide free mental health resources 24 / 7 including therapy, life coaching, and more. Additional work-life services, such as free legal and financial support, available to you as well.

A professional development stipend is available to all Andurilians.

Daily Meals and Provisions : For many of our offices this means breakfast, lunch and fully stocked micro-kitchens.

Company-funded commuter benefits available based on your region.

Relocation assistance (depending on role eligibility).

401(k) retirement savings plan - both a traditional and Roth 401(k). (US roles only)

The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.

Anduril is an equal-opportunity employer committed to creating a diverse and inclusive workplace. The Anduril team is made up of incredibly talented and unique individuals, who together are disrupting industry norms by creating new paths towards the future of defense technology. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process. If you are someone passionate about working on problems that have a real-world impact, we'd love to hear from you!