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Assistant Property Manager
Assistant Property ManagerTaylor Ryan Executive Search Partners • Phoenix, AZ, United States
Assistant Property Manager

Assistant Property Manager

Taylor Ryan Executive Search Partners • Phoenix, AZ, United States
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Position - Assistant Property Manager

Location - Phoenix, AZ

Hours - 8am-5pm

Salary - $65-$75k / year

Position Overview

This is a full-time, on-site role located in the Greater Phoenix Area for an Assistant Property Manager. The Assistant Property Manager will be responsible for supporting the daily operations and management of commercial properties. Key tasks include coordinating property maintenance, handling tenant communications and inquiries, and assisting with lease administration and renewals. The role also involves preparing financial reports, budgeting, and ensuring regulatory compliance. This role requires a detail-oriented, customer-focused professional who works well under pressure, can handle multiple priorities, and is equally comfortable working independently or as part of a team.

Key Responsibilities

  • Provide clients with the highest level of customer service through effective and timely communication, ability to set expectations and exceed them, and offering a whatever-it-takes approach.
  • Enter leases, amendments, and related data into MRI software.
  • Dispatch, track, and follow up with vendors using Salesforce.
  • Triage, prioritize, and execute tenant requests in a timely manner.
  • Respond to and resolve tenant calls, inquiries, and service issues promptly.
  • Prepare and distribute monthly rental invoices.
  • Obtain, verify, and track vendor and tenant Certificates of Insurance (COIs).
  • Acquire and maintain tenant HVAC service agreements.
  • Create and track weekly Engineer Schedule.
  • Assist in preparing monthly reports and annual operating budgets.
  • Support filing, documentation, and other daily property management tasks.
  • Provide general administrative and operational support to the Senior and Property Manager.

Qualifications

  • Active Real Estate License required.
  • 1–2 years of commercial property management experience preferred.
  • Bachelor's degree in Business Administration, Real Estate, or a related field preferred
  • Strong prioritization skills with the ability to handle multiple demands effectively.
  • Strong conflict resolution skills and ability to work well under pressure.
  • Proficiency in Microsoft Excel; familiarity with MRI and Salesforce software is preferred.
  • Strong customer service and communication skills.
  • Financial acumen for budgeting and preparing financial reports
  • Highly organized with excellent multitasking ability.
  • Self-starter who can work with minimal supervision.

    • Benefits

  • Full compensation and benefits package offered.
  • Health insurance.
  • Paid sick leave and vacation.
  • Mileage and cell phone reimbursement (upon tenure).
  • Opportunity for professional growth within the company.

    • We are looking for someone who is driven and willing to further their education in anticipation of future promotion within the company.

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    Assistant Property Manager • Phoenix, AZ, United States