Job Description
Overview :
We’re seeking a dynamic Office Manager who thrives at the intersection of operations, people, and culture. In this role, you’ll be the driving force behind a smooth-running office, a positive employee experience, and seamless executive support.
This is more than an administrative position—it’s an opportunity to shape how our people work, connect, and thrive. You’ll manage day-to-day operations, create memorable internal events, champion employee engagement, and partner closely with our CEO and leadership team.
If you’re a natural organizer with a passion for people, culture, and operational excellence, this is your chance to make a direct and lasting impact on our workplace.
Responsibilities :
Office Management & Operations
- Lead the daily operations of our office (approximately 50 employees), ensuring a smooth, well-supported workplace.
- Manage vendor and landlord relationships, negotiate contracts, and monitor service quality.
- Own and optimize office budgets, balancing cost-efficiency with high standards.
- Partner with Finance and Procurement to drive proactive, zero-based budgeting across properties in the region.
- Uphold all safety, security, and compliance requirements—maintaining a safe and welcoming workplace for all.
Events & Engagement
Plan and execute high-impact internal events—town halls, leadership meetings, team-building sessions, and employee celebrations—that bring our culture to life.Collaborate with senior leaders to ensure events align with business goals and values.Support HR best practices locally, from policy updates to employee relations, always championing engagement and inclusion.Drive employee surveys and turn insights into action—designing programs that strengthen culture, collaboration, and satisfaction.Employee Experience
Deliver a warm, consistent, and engaging onboarding experience for new hires.Partner with our global HR team to develop and roll out initiatives that boost employee happiness, retention, and growth.Oversee respectful, well-organized offboarding to ensure a positive end-to-end employee journey.Executive Support
Serve as a key liaison between the CEO, executive team, and broader organization—keeping communication clear and efficient.Prepare polished reports, presentations, and briefing materials for the CEO.Provide administrative and coordination support to the executive leadership team, ensuring alignment and focus on strategic priorities.Qualifications :
Minimum of 5+ years in office management, employee experience, or people operations, ideally within a fast-paced or global organization.Proven ability to manage office operations, vendor relationships, and budgets with excellence.Hands-on experience organizing impactful corporate events.Confidence working with senior executives and exposure to C-suite leaders.Strong project management skills—able to juggle multiple priorities without missing details.Excellent communication skills, both written and verbal, with the ability to influence and engage at all levels.Tech-savvy with proficiency in MS Office, project management tools, and office systems.A collaborative, solutions-driven mindset with a passion for process improvement.Leadership qualities that inspire trust, motivation, and teamwork.Above all : a role model who lives our values and consistently strengthens the employee experience.✨ Why Join Us?
In this role, you won’t just “manage” the office—you’ll help build the culture that powers our success. You’ll be a connector, a problem-solver, and an experience-maker, ensuring our people feel supported, engaged, and inspired every day.
