Administrative Assistant II- Success Center / Academic Support

Job Details

Level

Entry

Job Location

High School - Orange, CA

Position Type

Full-time / 12 months

Education Level

4 Year Degree

Salary Range

Undisclosed

Travel Percentage

Negligible

Job Shift

Day

Job Category

Education

Description

POSITION SUMMARY

This position provides administrative support to the Dean of Students and the Deans of Academics, ensuring the effective operation of the Success Center and academic programs. This involves coordinating student attendance and discipline records, including communication with students, parents, teachers, and school administrators. The position also supports the assignment of substitute teachers and all related protocols. This individual must demonstrate a servant-hearted approach and a commitment to delivering an excellent customer service experience.

Reports to : Dean of Students;during summer months, reports to the Assistant Principal of Student Services

Supervises : None

ESSENTIAL DUTIES

Success Center

• Communicate professionally, clearly, and concisely with parents, students, and staff for the purpose of providing information on students.
• Monitor and maintain data in various school information systems relating to student attendance, discipline, and other pertinent information.
• Provide clerical and administrative support to the Success Center in multiple areas including but not limited to :

Creation and coordination of a variety of reports, written correspondence, and other documents and communication

Academic Support

Substitute teacher protocols

Upon a Dean's approval of a faculty time off request, contact and assign substitute

teachers, ensuring all teacher absences are covered in a timely manner

Arrange substitutes for all unplanned and prearranged teacher absences.

Maintain and update the Sub Scheduler, documenting all substitute assignments,

including teacher absences, periods, substitute names, and timeframes.

Create a daily substitute teacher packet for each substitute teacher

Update and maintain a list of approved substitute teachers, and regularly assess their

performance, providing feedback to Academic Deans as needed.

Review substitute teacher timesheets in Paycom for accuracy at the end of each pay

period

Administrative support for academics

Provide administrative support to the Academic Deans

Coordinate with Academic Deans to schedule makeup semester final exams

Student cumulative files and immunization records

Support the Admissions and Registrar's offices in collecting, reviewing, and approving

cumulative records for new students (incoming 9th and transfer students)

Coordinate with the Admissions and Registrar's offices to ensure that all students are

up to date with immunizations and that information is housed appropriately in internal

school systems

ADDITIONAL DUTIES

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Education

Associate's Degree or Certificate required; BA or BS Degree preferred

Experience

LICENSES, CERTIFICATES, AND CLEARANCES

KEY COMPETENCIES

Knowledge

Skills and Abilities

PERSONAL CHARACTERISTICS

PHYSICAL REQUIREMENTS

The employee must have the physical abilities to perform the essential functions of the job as outlined above

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.

Qualifications

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