Office Manager

Job Description

Job Description

Albert & Mackenzie is a well-established and expanding workers' compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards.

SUMMARY :

General office support for all A&M offices, assuring that the operations run smoothly and efficiently, partnering with Managing Attorneys, Accounting and Human Resources on execution of necessary functions.

ESSENTIAL JOB FUNCTIONS :

• Maintenance of physical office space, furniture, fixtures and non-IT equipment
• Manage major vendor relationships for firm wide operations programs including, breakroom equipment and supplies, office equipment and supplies, mail and copy services for all (12) locations, coordinating with other departments, such as IT, when needed
• Manage contracts and price negotiations with vendors and service providers
• Liaison with landlords, manage leases for all office locations as needed
• Lead the process for opening of any new offices to include researching available office space, negotiating price, selecting paint, flooring and other
• Contacting vendors for services, such as shipping companies, messengers, mail equipment providers, office supplies and others as needed
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Negotiates the purchase of furniture and office equipment for the entire firm in accordance with company purchasing policies and budgetary restrictions.
• Responsible for the facilities day-to-day operations (such as distributing building access keys as needed, working with alarm company, coordinating with service providers / construction crew, relaying necessary information to employees)
• Develop and maintain Emergency Action Plan, Injury and Illness Prevention Program, and similar needs for all locations
• Plan in-house or off-site activities such as conferences, meetings, celebrations and large event planning
• Manage layout of monthly newsletter and firm marketing materials, such as firm resume and other mailouts
• Make changes to firm's website, adding content or removing content
• Handle notifications from alarm company regarding alerts at various offices
• Send virtual gift cards for various purposes to requested parties
• Track continuing education for attorneys as needed
• Provide general support to visitors who come into the office
• Participates as needed in special department projects
• Other duties as assigned

KNOWLEDGE / SKILLS REQUIRED :

This is a full-time, regular position with comprehensive benefits. Selected applicants will be contacted. Albert & Mackenzie is an Equal Opportunity Employer. For more information about our firm, please visit our website at www.albmac.com.

Candidate will be based out of the Agoura Hills office and may be required to travel to other locations. A hybrid remote / in office option may be available.

Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

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