Senior Payroll SpecialistArizona State Government • Tucson, AZ, US

Senior Payroll Specialist

Arizona State Government • Tucson, AZ, US

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Overview

The Senior Payroll Specialist is the second level of a two-level Payroll Specialist series.

Location : Tucson / Phoenix AZ

Employee Status : Permanent

Hours Per Week : 40

Work Calendar : 12-Month

Pay Rate : $20.1370 - $25.7254

Responsibilities

Serve as back-up for the Accounting Manager to perform AZ360 maintenance and direct payroll staff.
Authorize all internal and GAO critical functions, including approval of manual warrants when the Payroll Manager is out of the office.
Act as a resource for payroll questions, reports, and concerns from management and staff by researching and interpreting information through ASDB, SAAM, GAO, FLSA Federal, state statute policy, and procedures.
Review, analyze, verify, and monitor payroll documents, reports, and entries for accuracy; make adjustments or corrections through established payroll / policy procedures.
Help develop and maintain bi-weekly spreadsheets, calendars, and audits of deferred pay (Spread Pay) for 10-month staff.
Maintain, update, review payroll records; verify staff HR data entry, tax exemptions, ASRS status, transfers, and resignations / terminations.
Audit and correct leave plans and deferred pay (Spread pay). Create and monitor electronic and physical files.
Communicate payroll processes, changes, and interpretation of payroll data effectively.
Provide effective customer service for internal and external customers; communicate with Payroll, Finance, and Human Resources teams.
Review staff members' ETE entries for timeliness and accuracy; provide technical support during the pay period ending.
Provide assistance, support, and training to Payroll / Travel Specialists and employees.
Create payroll reports, audit errors, observe trends, suggest new payroll strategies; support the budget, grants, and Medicaid teams.
Ensure quality control of payroll transactions, paychecks, payroll accounting, and leave balance accrual, RASL and ASRS.
Attend State and agency trainings.
Note : Position will be responsible for some or all listed duties and / or additional duties as they arise.

TRAINING AND EXPERIENCE

Associate's degree or vocational training in a related field

Previous payroll work-related skill, knowledge, or experience

Administrative and clerical procedures : word processing, filing and record keeping, designing forms, Excel, and data entry / MS Office

Governmental economic and accounting principles and practices; analysis and reporting of financial data

Auditing of records; record retention

Payroll legal codes, state and federal regulations, agency policy and rules

Finance accounting function and budgeting process

Customer services

LICENSING / CERTIFICATION REQUIREMENTS

Must be able to pass FBI and State background checks

Defensive Driver Training Program to be completed by all agency personnel who drive on State business

KNOWLEDGE OF

Administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Governmental economic and accounting principles and practices, and the analysis and reporting of financial data.

Structure and content of the English language, including spelling, grammar, and rules of composition.

Complex arithmetic, algebra, statistics, and their applications.

Business and strategic planning, resource allocation, production methods, and coordination of people and resources.

Payroll legal codes, state and federal regulations, agency policy and rules.

Finance accounting function and budgeting process.

Principles and processes for providing customer services, including needs assessment, quality standards, and evaluating satisfaction.

Design techniques, tools, and principles involved in producing presentation materials, forms, and software usage.

DEMONSTRATED SKILLS AND ABILITIES

Using mathematics, reason, and consistency to solve problems; identify complex problems and develop and evaluate options and solutions.

Understand implications of new information for current and future problem solving and decision making.

Use logic to identify strengths and weaknesses of alternative solutions; determine tools and equipment needed to complete a job.

Analyze needs and product requirements to create design templates; manage time; develop reports and query computer programs.

Obtain appropriate equipment, facilities, and materials; determine how a system should work and how changes will affect outcomes.

Identify measures of system performance and actions to improve or correct performance.

Determine causes of operating errors and appropriate corrective actions; perform routine maintenance on equipment.

Use 10-key and calculator for calculations; work as part of a team; arrive at workstation on time and manage breaks.

Communicate effectively, both verbally and in writing, with colleagues and customers.

BENEFITS

Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, and life insurance. Elected benefits may start as early as 2 weeks after hire. Automatic coverage includes basic life, non-smokers, accidental death and dismemberment, and seat belt insurance. Automatic enrollment in the State's retirement plan and long-term disability (LTD) program. Enrollment is mandatory with a 26-week waiting period. Deferred compensation and other benefits available, including Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance, and Purchase Discount Programs.

CONTACT INFORMATION

For more information contact the Recruiter at : HumanResources.Recruitment@asdb.az.gov

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an EOE / ADA Reasonable Accommodation Employer.

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Senior Payroll Specialist • Tucson, AZ, US

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