PROGRAM ANALYST(T32)

Secret Unspecified Management

Montgomery, AL (On-Site / Office)

Duties

Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC)

• . Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload and scheduling, and evaluates deviations from standards, plans, and estimates to determine cause and impact on missions.

Assists management in interpretation and utilization of reports and information provided. Develops various visual media to present trends, performance status, capability and related management information. Aids functional areas in identifying areas of record documentation and procedures which can be streamlined, combined or improved and initiates methods to operate under the new or revised system. Implements management control plans.

Provides guidance and instructions to subordinate organizations for proper management of programs. Determines and issues funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded. Adjusts allocations as needed. Report expenditure status to management and National Guard Bureau (NGB) as required.

Based on budget guidance received from higher headquarters, develops an annual budget for programs. Reviews prior and current budgets / funding trends, compiles funding projections and prepares funding recommendations. Anticipates requirements for training and operations funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls. This requires close coordination with major subordinate commands and comptroller personnel, and an in-depth understanding of the status of the projects and contracts, their completion status and their significance to ensure that the recommendations made will allow for the successful completion of management programs. Reviews the status of program milestones and requests payment of funds after it has been determined that the requirements have been properly satisfied.

Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance. Works concurrently with management to develop state program policies and procedures. Provides advice and assistance to management on accountability and legality of operating programs. As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to. Conducts training for proper management and accountability of programs.

Assists management in preparing guidelines and instructions to MSCs. for development of the yearly State Operating Budget (SOB). Reviews data on program requirements, manday requirements, and commercial transportation requirements to support and justify each separate program to include by appropriation / activity.

Develops and prepares current year program spreadsheets. Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments. Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures. Ensures resources are available and are being properly and effectively expended to support program objectives. Monitors and tracks obligations and expenditures throughout the execution phase. Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments.

Formulates and reviews all Annual Funding Guidance / Programs (AFG / AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed. Reviews trends and performs analysis of separate budget activities then provides information to management. Projects requirements for program requirements. Validates and refines inputs which have fluctuated. Monitors daily expenditure rates associated with training and manday performances by initiating approval process of travel orders. Reviews daily and monthly funding documents to determine if updates are correct or require further action.

Develops, collects, and maintains various historical data used to initiate planning, programming and execution of current and future training and operations programs.

Performs other duties as assigned.

Requirements

Conditions of employment :

Qualifications

MILITARY REQUIREMENTS : This is an excepted service position that requires membership in a compatible military grade in the Alabama Army National Guard. Applicants who are not currently a member of the Alabama Army National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Alabama Army National Guard recruiter at 800-464-8273 prior to applying for this position.

MINIMUM MILITARY RANK : SSG MAXIMUM MILITARY RANK : 1LT EXPERIENCE REQUIREMENTS : Each applicant must fully substantiate (in his / her own words) that he / she meets the requirements of the Specialized Experience listed below : Otherwise, the applicant will be considered unqualified for this position. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.

GENERAL EXPERIENCE : Experience, education, or training in administrative, professional, investigative, technical, or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes, and principles of management. Knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE : 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Experience, education, or training which has provided application of practices, theories, techniques, and methods of management. Experience analyzing, interpreting, and developing policies and procedures of local management.

KNOWLEDGE REQUIRED : - Applied knowledge of management principles, organizational theory and techniques of analysis. -Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans. -Knowledge of and ability to prepare and present detailed briefings to the chief, management and other involved individuals on subjects pertinent to the organization's functions.

Education : SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE : master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information : If you are a male applicant who was born after 12 / 31 / 1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.