Sample Coordinator

Job Description

Sample Room Coordinator (Studio Sample Management)

Location : Onsite in Columbus, OH

Contract : 4-month W2 contract with potential for extension based on performance

Pay Range : $25–$32 / hour

About the Role

Russell Tobin is supporting a leading retail client in their search for a Sample Room Coordinator (Studio Sample Management Analyst) . In this role, you’ll be responsible for organizing and managing production samples, ecommerce photography needs, and supporting comp product / prop management within a fast-paced studio environment. This position is highly operational, requiring exceptional organization, adaptability, and collaboration across creative and marketing teams.

Key Responsibilities

• Oversee day-to-day sample management processes, including receiving, checking in, and organizing final production samples.
• Maintain a complete and accurate Sample Library, including tracking, securing missing items, and managing sample lifecycles in compliance with company policies.
• Pull, organize, and prepare product samples and comps for photography needs.
• Track and update timelines, queues, and reporting for sample deliveries and photo shoots.
• Support comp product and prop management processes, including shipment preparation, prop organization, and maintaining prop library inventory.
• Collaborate with internal partners in Creative Services, Marketing Operations, and external vendors to ensure deadlines and production needs are met.
• Process purchase orders, invoices, and expense records tied to comp product production.
• Support an operational initiative to outsource product photography by ensuring samples are properly tracked, shipped, and recorded.

Qualifications

What Stands Out

Additional Details

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.