Business Office Assistant

Description

Job Title : Business Office Assistant - Full-Time - Hybrid Eligible

Union Description : Grant

Position Summary :

The Sustainability Institute is a dynamic “think and do” tank managing the award-winning Sustainable Jersey Certification Program and a growing portfolio of grant-funded initiatives. We partner with state agencies, nonprofits, and industry leaders to promote best practices that empower communities to take action on sustainability, resiliency, and climate solutions.

The Business Office Assistant provides essential administrative and financial support to ensure the efficient operation of the office. Responsibilities include processing accounts payable and receivable, assisting with payroll and grant reporting, and generating financial reports using systems such as Oracle or QuickBooks. The role also involves managing office supplies, equipment, and work orders, as well as coordinating employee onboarding and travel reimbursements. Additionally, the Business Office Assistant supports event logistics, including ticket sales, supply orders, and on-site setup and registration. This position requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Are you an organized, detail-oriented professional looking to make a difference? Join the Sustainability Institute at The College of New Jersey and support cutting-edge sustainability programs that drive real impact across New Jersey!

Main Responsibilities :

Financial Management

• Assist business manager in processing accounts payable and accounts receivable transactions such as requisitions, purchase orders, invoices, and credit card statements.
• Collate documentation to meet grant reporting requirements.
• Generate financial reports from online financial systems such as Oracle or Quick Books.
• Process payroll for contingent workers via ADP.
• Maintain the Institute’s online filing systems to provide easy access to financial records.

Event Support

Administrative Functions

Office Operations

Required Qualifications :

Preferred Qualifications :

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Employer Qualifications :

About TCNJ

The College of New Jersey (TCNJ) is a highly selective institution that is consistently recognized as one of the top comprehensive colleges in the nation. Founded in 1855 as the New Jersey State Normal School, TCNJ maintains the eighth highest four-year graduation rate among all public colleges and universities. It is ranked by Money as one of the top 15 public colleges “most likely to pay off financially,” and U.S. News & World Report rates it the No. 1 public institution among regional universities in the northeast.

Employee Benefits :

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including :

To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions

Qualified candidates should submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.

Primary Location : Forcina Hall - Sustainability Institute

Work Locations :

Forcina Hall - Sustainability Institute (Forcina Hall - Sustainability Institute)

2000 Pennington Rd

Ewing Township, 08628

Job : Grant

Organization : The College of New Jersey

Job Posting : Mar 4, 2025, 10 : 06 : 07 AM