Management Analyst I / II

Management Analyst

The City of Beaumont California is seeking a Management Analyst assigned to the Community Services Department. Under general direction, this position performs a wide variety of responsible professional, administrative and analytical duties in support of an assigned department; conducts studies and research programs; participates in special projects and assigned programs; prepares a variety of financial and statistical reports; oversees specialized program areas; administers budgets and grants; ensures work quality and adherence to established policies and procedures; performs analytical and administrative tasks relative to assigned area of responsibility; and performs related work as required.

The following are typical duties for this classification :

• Provides high-level professional, analytical, financial, and administrative support in the functions of an assigned department including financial administration and reporting, budget preparation and control, special projects and events, grants administration, purchasing and contract administration, information technology, public information, and program evaluation and administration.
• Reviews departmental reports and documents for completeness, proper punctuation, grammar, and spelling and compliance with established guidelines; develops filing guides and systems.
• Participates in the preparation and administration of departmental or program budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; recommends adjustments as necessary.
• Prepares, monitors and reconciles a variety of budgets, contracts, grant-funded and / or state-or federal-funded programs which require adherence to regulations, policies, and procedures.
• Conducts a variety of organizational, operational, and analytical studies and investigations; collects, summarizes, and evaluates data; recommends modifications to existing programs, policies, and procedures as appropriate; prepares and delivers a variety of formal reports and presentations.
• Coordinates and reviews the work plan for assigned departmental services and activities; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
• Coordinates department activities with those of other departments, outside agencies, and organizations; serves as the liaison for the assigned department with other departments and outside agencies; serves on various internal committees; negotiates and resolves sensitive and controversial issues.
• Develops public information, educational, and marketing materials including writing and editing documents, soliciting advertisers, and distributing materials on an as needed basis.
• Provides staff assistance to an assigned department head; participates on a variety of boards and committees; prepares and presents staff reports and other necessary correspondence.
• Oversees and coordinates departmental purchasing activities; prepares bids and requests for proposals; evaluates submissions; recommends contract award; monitors contract performance to ensure compliance with contractual obligations; authorizes payments to vendors; resolves vendor issues.
• Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.
• Provides technical guidance and training to technical and administrative support staff.
• Explains program requirements and procedures to clients, service providers, employees, the public, and representatives of other organizations; distributes informational materials as requested.
• Prepares and submits City Council agenda reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
• Observes and complies with City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

When assigned to Community Development, duties include :

When assigned to Solid Waste & Recycling, duties include :

Knowledge of principles and practices of public administration and program development, budget development and administration, operations, services, and activities of assigned program area