Administrative Officer

Administrative Officer Position

The City Manager's Office is seeking a collaborative, detail-oriented, and hardworking individual with strong leadership and communications skills to fill an Administrative Officer position. This position will be located at City Hall and report directly to the Chief of Staff to the City Manager. This position will support the City Manager's Office and the Office of Innovation and Economic Development. Under the limited direction of the Chief of Staff, this position will provide leadership of a team of five administrative staff including three administrative analysts, two executive assistants and one administrative technician. They will coordinate, manage, provide training and leadership to this team, and oversee all administration functions in the City Manager's Office and the Office of Innovation and Economic Development. In addition to contract management and fiscal oversight and reporting, they would also be responsible for quality control of council reports. The ideal candidate will have strong writing skills, political acumen, the ability to prioritize tasks, multitask, and to be resourceful and thrive in a high-paced dynamic team environment. The ideal candidate will be versed in Legistar, eCAPS, K2, human resource and procurement procedures, overall municipal fiscal management, and has a strong desire to continue to learn and grow.

This advanced journey level classification may be populated with multiple incumbents who perform human resources / personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.

General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff.

Essential Duties and Responsibilities

• Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services.
• Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.
• Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations.
• Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the department's capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management.
• Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions.
• Supervises, trains, and evaluates subordinate staff.
• Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.

Qualifications

Knowledge of :

Skill in :

Ability to :

Experience : Four years of professional-level analytical experience. -AND- Education : A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field. Substitution : A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience. An additional four years of qualifying professional-level experience may substituted for the required education.

Proof of education should be submitted with your application and will be required at the time of appointment. Unofficial documents and / or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at the time of appointment.

The Selection Procedure

All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline or upon the receipt of 200 applications; whichever occurs first.

In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline or upon the receipt of 200 applications; whichever occurs first.

All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

Those determined to be the most qualified candidates will be invited to participate in an interview process.

Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan / fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and / or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

For questions concerning this job announcement and the application process :