Community Manager Job at PEP Housing in Petaluma

Overview

PEP Housing has been building community from the heart since 1978. We build and manage affordable housing for seniors living on fixed, limited incomes. Our residents live independently in a beautiful, safe place while aging with the grace and dignity deserved by all. With 21 properties, over 650 residents and projects under construction, we keep busy!

Position Summary

PEP Housing is seeking an experienced Community Manager who will be responsible for oversight of the daily operations PEP Housing's Casa Grande Senior Apartments in Petaluma. The Community Manager will follow PEP Housing's standards and expectations and complete all reasonable work-related directives given by the Director of Housing Operations. The Community Manager is responsible for ensuring the completion of all property management site-level activities with other departments to ensure duties and responsibilities are met on a regular and consistent basis. The Community Manager is required to live on-site. Housing is provided.

Principal Duties And Responsibilities

• Follow the application process as established by PEP Housing to meet funding, city, county, state, and federal legal requirements.
• Build community through daily, weekly, and monthly community gatherings or as assigned.
• Review resident applications, perform all necessary verifications, and show available units.
• Complete new resident move-ins and move-outs in Yardi property management software; collect, post, and deposit security deposits and rents, complete lease form, and outline conditions and terms of occupancy for new residents.
• Promptly and efficiently follow move-in and move-out checklist items, procedures and policies.
• Maintain occupancy through timely waitlist management and processing of applications in accordance with Fair Housing.
• Instruct residents in emergency procedures, appliance use, and property rules.
• Serve resident warning rent notices and maintain a daily managers log.
• Keep accurate and complete rent roll including listings by unit of gross rent potential, rent paid, late charges, non-payment, etc.
• Collect all rents and other monies, and ensure all transactions are processed and input accurately and completely into the Yardi accounting system.
• Ensure recertification requirements are performed accurately and on a timely basis to meet the property / financing requirements and established regulatory guidelines.
• Interview residents and prepare forms for collection, inform residents of the need to comply with recertification requirements and, when necessary, implement warning notices.
• Process and maintain all resident documents and forms including leases, income certifications, and recertification, according to PEP Housing guidelines and procedures.
• Provide reports to Director of Housing Operations upon request.
• Ensure the successful day-to-day management of the properties and maintain all financial records and files in good order.
• Attend and participate in Community Manager meetings and other staff meetings.
• Develop an on-going system for ensuring all components of apartments are in good repair and comply with PEP Housing standards.
• Conduct unit inspections during the recertification process, monthly Cal-OSHA site inspection, weekly light checks, and daily property walks.
• Perform weekly inspections of common and storage areas, building exterior and grounds, record deficiencies, and take appropriate action to improve the general appearance of the property.
• Schedule annual apartments upgrade for new carpeting, fixtures, window treatments, and appliances as needed (for occupancy over 10 years or with significant wear and tear).
• Upon notification, inspect vacant units, assess any damage and cost of repairs, arrange turnover repairs with Maintenance Department, and ensure vacant units are cleaned and in move-in condition.
• In case of emergency, alert management and residents and assist in an orderly evacuation of the property; assist residents in relocating to a shelter and / or contacting family members or others to arrange a place to stay; and secure the property if it is safe to do so.
• Once emergency subsides, assist residents in a safe and orderly return to the property.
• All other duties as assigned.

Education, Skills And Experience

Pay

$25-$27 an Hour

Schedule

Work Location : In person

Benefits

PEPs benefits include health / welfare plans (medical, dental, vision, Group Life and AD&D Insurance etc.); 401K plan; work-life benefits (sick time, paid vacation and 21 company holidays); Employee Assistance Program, career development opportunities through mentorships and continuing education programs and a great working environment with professional growth prospects.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, genetic information, or any other protected category. Potential employees must submit to all pre-employment processes, to include DMV, reference and background checks.

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