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Executive Assistant - Senior Investment Executives
Executive Assistant - Senior Investment ExecutivesNorthbound Executive Search • New York, NY, United States
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Executive Assistant - Senior Investment Executives

Executive Assistant - Senior Investment Executives

Northbound Executive Search • New York, NY, United States
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We are working with a leading private equity firm to hire a professional, resourceful Executive Assistant to support a senior investment team. This is a high-visibility role that requires strong organizational skills, excellent judgment, and the ability to operate effectively in a fast-paced, deal-driven environment. The ideal candidate is dependable, proactive, and takes pride in delivering exceptional work.

Key Responsibilities

Executive & Team Support

  • Provide administrative support to senior investment professionals
  • Manage complex calendars and scheduling across multiple time zones
  • Coordinate internal and external meetings with investors, advisors, and portfolio companies
  • Prepare meeting materials, presentations, and briefing documents
  • Handle expense reports, approvals, and internal documentation

Deal & Pipeline Coordination

  • Support tracking of investment activity and meeting follow-ups
  • Maintain accuracy of documents and deal files
  • Assist with CRM / database updates related to contacts, meetings, and deal notes
  • Help prepare materials for due diligence, investment committees, and portfolio reviews

    • Logistics & Communication

  • Arrange detailed domestic and international travel
  • Serve as a professional point of contact for internal and external stakeholders
  • Draft and manage internal communications and team coordination
  • Support occasional team events, offsites, and investor meetings

    • Qualifications

  • 3+ years of experience as an Executive Assistant, preferably in private equity, venture capital, investment banking, or financial services
  • Bachelor’s degree preferred
  • Strong time management and organizational skills with the ability to manage shifting priorities
  • Confident communicator with strong writing and interpersonal skills
  • High attention to detail, reliability, and a strong sense of ownership
  • Ability to handle confidential information with discretion
  • Proficient in Microsoft Office Suite; experience with CRM systems (Salesforce, DealCloud, Affinity) a plus

    • Compensation & Benefits

  • Base salary : $80,000 – $125,000, depending on experience
  • Discretionary bonus
  • Comprehensive medical, dental, and vision benefits
  • Professional development and growth opportunities
  • Collaborative culture within a respected investment firm
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