Facilites Coordinator II

Position Type : Full time

Type Of Hire : Experienced (relevant combo of work and education)

Education Desired : General Equivalency Diploma

Job Description

GENERAL DUTIES & RESPONSIBILITIES

• Coordinates facilities issues for corporate locations.
• Prepares project plans and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, e.g., furnishings, PCs, phone lines and availabilities with managers.
• Receives facilities service requests, e.g., cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs.
• Performs facilities administration activities associated with employee and contractor new set-up, change requests, and work orders.
• Monitors ongoing requests to ensure tasks are completed within set timeframe. Provides necessary follow-up and status updates to customers.
• Coordinates internal compliance audit activities for the facilities department.
• Works with internal employees and managers as well as building landlords and vendors.
• Maintains and updates a disaster recovery manual, e.g., list of vendors with work and home numbers, planned alternate facilities coordinated with local realtor.
• Determines access codes, coordinates issuance of access cards and keys, installs and moves locks and reviews security reports for unauthorized access and / or access attempts in coordination with security and property management.
• Notifies property management of expected equipment deliveries or contractor arrivals and arranges for access.
• May negotiate prices with vendors and obtain management approval for contract terms and time frames for implementation of new services, e.g., long-distance telephone rates, garbage and recycling pickup.
• Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules.
• Purchases or oversees purchase of new services, equipment and / or supplies for the department.
• Maintains inventory listing of fixed assets and office equipment, e.g., terminals, copiers, printers.
• Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management.
• Assists in budget preparation for cost center by projecting expenses for department manager. May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager.
• Other related duties assigned as needed.

EDUCATION REQUIREMENTS

High school diploma or GED

GENERAL KNOWLEDGE, SKILLS & ABILITIES

FIS JOB LEVEL DESCRIPTION

Experienced support role. Moderate skills with high level of proficiency. Works on one or more facility coordination projects as a team member or occasionally as a project lead. May coach junior technical staff. Works under general supervision with latitude for independent judgment. May consult with senior peers on certain projects. Typically requires a minimum of four years facility coordination or office administrative support-related experience.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.

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