Administrative Assistant / Front Desk Operations

Administrative Assistant / Front Desk Operations

The Administrative Assistant is a multi-role position responsible for supporting the front desk and incoming foot and call traffic, entry level human resources, payroll and accounts payable activities as well as providing general office support to all. This individual ensures timely and accurate payments to vendors while also assisting with employee questions, onboarding, records management, and HR compliance. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with confidentiality and professionalism and has the ability to take direction from multiple people.

The ideal candidate will be able to work independently and will be able to determine the priority of tasks assigned based on the level of importance, due date, etc.

Key Responsibilities

• Human Resources Support (approx. 50%)
• Assist with recruitment, including job postings, resume screening, interview scheduling, and background checks
• Prepare onboarding documents, coordinate and deliver new hire orientation
• Maintain accurate and up-to-date employee files (paper and digital)
• Track employee attendance, PTO, and performance review dates
• Assist with benefits administration (enrollments, terminations, claims support)
• Support HR compliance including EEO, I-9 verification, labor postings, and employee handbooks
• Coordinate employee recognition and engagement initiatives
• Handle confidential information with discretion
• Friendly outlook and willing to help others to achieve the task at hand
• Dependable and on time

Accounts Payable (approx. 50%)

Qualifications

Work Environment

Preferred Skills

We are an equal opportunities employer and welcome applications from all qualified candidates.

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