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Assistant Community Manager Job at Asset Living in Thousand Oaks

Assistant Community Manager Job at Asset Living in Thousand Oaks

MediabistroThousand Oaks, CA, United States
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ASSISTANT COMMUNITY MANAGER

The Assistant Community Manager is responsible for overseeing, under the supervision of the Community Manager, the everyday operations and financial functions of the housing community. As the Assistant Community Manager, you will play a vital role in the delinquency and collection of rent to optimize the property's cash flow and financial position. As an onsite leader, you will supervise all aspects of the property and staff to ensure compliance with the company2s policies and procedures, safety and fair housing guidelines, and liability concerns.

Essential Duties & Responsibilities

Financial Management

  • Responsible for posting all payments and income received from all applicants, current residents, and non-current residents accurately, timely, and efficiently.
  • Responsible for processing and reconciling daily all account receivables.
  • Monitor and follow up on bad debt to include preparation of late notices, resident and guarantor contact, and filing evictions.
  • Responsible for helping the property meet budgeted revenues, expenses, and Net Operating Income.
  • Responsible for posting of all charges to resident and non-current resident accounts; to also include bill back of utilities where applicable.
  • Responsible for all end-of-the-month closing procedures and reporting.
  • Maintain accurate and organized records; audit resident files to ensure accurate records.
  • Responsible for walking units and posting all move-out charges, statements, and security deposit refunds.

Personnel Management

  • Regular / daily onsite attendance is required.
  • Use consistent techniques & company directives to screen, hire, train, coach, and develop onsite staff.
  • Ensure the effectiveness of staff through ongoing training, coaching, counseling, and guidance in compliance with Asset training benchmarks.
  • Promote harmony and quality job performance of staff through support and effective leadership.
  • Ensure staff compliance and consistency with Company policies and procedures.
  • Strategic Leasing Management; ensure leasing techniques are effective in obtaining closure, follow-up procedures met, signing / documentation of leases, and reporting systems are accurate and up to date.
  • Implement marketing strategies & systems put in place by the annual marketing plan.
  • Deal with resident complaints, concerns, and requests to ensure resident satisfaction.
  • Develop and implement resident retention programs (e.g., resident functions, special promotions, monthly newsletter).
  • Effectively show, lease, and move in prospective residents.

    • Administrative Management

  • Manage excellent customer service and monitor service request turnaround and responsiveness of maintenance staff.
  • Maintain property appearance and ensure repairs are noted and completed on a timely basis (regular property inspections and tours).
  • Assist with supervision of all business functions related to operations.
  • Plan for and utilize property resources, equipment, and supplies economically (e.g., obtaining bids / pricing, dealing with inadequate service).

    • Education / Experience

  • High School Diploma or Equivalent; Bachelor’s degree preferred or two years experience in the housing industry; or one to two years related experience and / or training; or equivalent combination of education and experience.
  • Ability to understand and perform all onsite software functions; basic computer skills required.
  • Must have basic knowledge of Fair Housing Laws and OSHA requirements.

    • Physical Requirements

  • Regularly required to remain in a stationary position or move about the property; may involve standing, walking, and repetitive motions.
  • Occasionally required to ascend / descend stairs, ladders, and move objects up to 25 lbs; may work in various environments and during extended hours as needed.

    • At Asset Living, compensation decisions consider factors such as skill set, background, certifications, and experience. Our offer includes a comprehensive total rewards package with benefits, 401K with employer matching, and potential bonuses. Full-time employees also receive paid sick days and company holidays.

    Salary Range : $25 per hour

    This job description is not all-inclusive and may be modified at any time. Additional duties or responsibilities may be assigned as needed.

    Seniorit y level

  • Mid-Senior level

    • Employment type

  • Full-time

    • Job function

  • Marketing and Sales

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