PROGRAM MANAGER SENIOR I (Chief Financial Officer / Chief Operating Officer)

Overview

Maryland School for the Deaf (MSD) is a diverse, bilingual community that, in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.

Grade 23

Location of position This position will be primarily located at the Frederick Campus, but applicants must be willing to work at both the Frederick and Columbia Campuses. MSD, Frederick Campus, 101 Clarke Place, Frederick, MD 21705; MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

Main Purpose of Job

The Chief Financial and Operating Officer (CFO / COO) provides executive leadership and oversight of all fiscal and operational functions at the Maryland School for the Deaf, ensuring sound financial stewardship of the agency’s budget and efficient management of school resources across both campuses. This role directs and coordinates all fiscal operations, develops and presents the operating and capital budgets to the Board of Trustees, and represents the school before the Department of Budget and Management (DBM), the General Assembly, and other state agencies. The CFO / COO also oversees capital projects, procurement, IT services, grant compliance, as well as the oversight of administrative team managing operational support services including maintenance, housekeeping, dietary, stormwater management, fleet operations, and facility safety, ensuring compliance with state, federal, and licensing requirements. In addition, the position supports labor negotiations, supervises key administrative departments, and serves as ADA Coordinator to maintain accessibility across both campuses. By integrating financial management, operational oversight, and compliance responsibilities, this role is central to advancing MSD’s mission and sustaining a safe, efficient, and future-focused learning environment for students, staff, and the broader community.

Responsibilities

• Directs and coordinates all fiscal operations for the agency’s budget, including developing operating budget and related documentation for Board of Trustees approval.
• Represent the school at DBM and General Assembly Operating Budget hearings; coordinate school testimony for hearings; develop school forecast.
• Supervise fiscal administrators on fiscal operations; review and update the faculty pay plan every three years and submit for approval to the Board of Trustees.
• Represent the agency before state fiscal and budget control agencies including DBM, GAD, State Treasurer’s Office, MSDE and DGS.
• Create the school’s Master Plan for both campuses in conjunction with MSD community input; develop Capital budget request; calculate cost estimate worksheets and related documentation.
• Represent the school at DBM and the General Assembly Capital Budget Hearings; coordinate school testimony for hearings.
• Serve as agency Project Manager for all projects on both campuses; work with DBM for RFP submissions for large projects; engage with the community for input / feedback on design of new learning spaces; participate in architect design development committee; facilitate design meetings with MSD staff and design consultants; attend engineering and city / historical committee hearings as necessary; facilitate problem resolutions for these projects.
• Support the Deputy Operating Officer in overseeing stormwater management for both campuses to stay in compliance with the stormwater permit.
• Serve as the agency’s Financial Management Information Security coordinator and plan / oversee implementation of system modules; serve as Functional Security Officer for financial modules; review security for internal controls.
• Supervise IT department operations including compliance with state cybersecurity laws and Child Safety Act rules for computer use and supervision of internet use by employees.
• Support the Deputy Operating Officer in oversight of support service functions of the Frederick and Columbia Campus maintenance, housekeeping and food service departments; develop long-range plans and maintain a safe, clean environment; respond to emergencies.
• Supervise Procurement; oversee and approve large purchases and contracts for educational equipment; review and approve equipment needs for maintenance to upgrade or repair buildings and grounds.
• Monitor the School’s federal grants (e.g., Part B medical assistance and Child Nutrition Program) for compliance; represent the school to control agencies; conduct internal audits; attend regional meetings; oversee revenue collection.
• Assist the Deputy Operating Officer in financial and physical plant needs for the Residential Life License from DHMH (including pool, food service, RCYCP staff and medical providers).
• Represent the school in annual AFT contract negotiations and with DBM during MOU discussions with other unions.
• ADA Coordinator for both campuses to develop projects and funding to bring all buildings into compliance and address student and staff issues.
• Negotiate land sales or other requests with private, county, and / or city organizations as needed to facilitate the best possible outcome for the agency.
• Assist the Deputy Operating Officer in fleet management for both campuses; review accident investigations, motor vehicle records and Driver Improvement Training; coordinate the purchase of new vehicles and disposal of old vehicles; evaluate ROI of repairs.
• Responsible for acquisition and maintenance of card key system for both campuses.
• Other duties as assigned.

Minimum Qualifications

Education : Bachelor’s degree from an accredited institution in accounting, business administration, public administration, finance or a related field.

Experience : Seven years of progressively responsible management experience in financial administration, budgeting, or operations.

Desired or Preferred Qualifications

Special Requirements

New hires are subject to a criminal background investigation at their own expense. (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

Selection Process

Please provide sufficient information on your application to show that you meet the qualifications. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible list for at least one year.

Examination Process

The assessment may include a rating of your education, training, and experience related to the requirements of the position. Please report all relevant experience and education on your application.

Bargaining Unit Status

This classification is not assigned to a bargaining unit as indicated by the designation of M (manager). As provided by State Personnel and Pensions Article, Section 3-102, managerial employees are excluded from collective bargaining.

General Requirements

Specific educational and experience requirements are set by the agency based on the essential job functions assigned to the position.

Benefits

State of Maryland Benefits information is available; further instructions and online application process are provided in the posting. Online application is STRONGLY preferred.

Further Instructions

Online application process is STRONGLY preferred. If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time. Include your name and recruitment number on any documentation. Resumes will NOT be accepted in lieu of completing the online or paper application. A copy of your college transcripts must accompany your application. The preferred method is to upload transcripts and supplemental information.

Mailing Address : Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail : emily.hicks@msd.edu

Phone : 410-696-3031, TTY Users : call via Maryland Relay

Fax : 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply. As an equal opportunity employer, MSD is committed to recruiting, retaining, and promoting employees who reflect the State’s diversity. We thank our Veterans for their service and encourage them to apply.

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