HR Generalist 2 - 136970

9500 Gilman Drive, La Jolla, CA, 92093

#136970 HR Generalist 2

Filing Deadline : Mon 10 / 20 / 2025

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UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 9 / 25 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 20 / 25. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

DESCRIPTION

The HR Generalist for the Department of Cognitive Science provides comprehensive personnel, payroll, and administrative support for career and limited / casual staff, postdoctoral scholars, Graduate students, visiting scholars, and temporary lecturers, while also supporting the AP Analyst on academic personnel matters.

Reporting to the Chief Administrative Officer (CAO), the HR Generalist independently manages complex payroll, recruitment, hiring, personnel administration, visas, leaves, disability, and benefits. They oversee staff classification, analyze salary equity, and ensure timely dissemination of relevant HR information.

The HR Generalist advises supervisors and managers on HR issues of moderate scope and complexity, interprets and implements changes in University policies, and recommends workflow and procedural improvements to support departmental and campus goals. They also guide academic HR matters, including academic and staff recruitments, academic reviews, affirmative action, performance appraisals, reclassifications, benefits administration, payroll, timekeeping, leaves, employee relations, and visa procurement.

Under the general supervision of the CAO, the HR Generalist provides policy guidance, strategic planning support, and administrative advice to the Chair, faculty, CAO, and staff. They collaborate regularly with campus AP and HR managers, as well as the SoSS Dean's Office, on academic appointments and departmental planning, representing Cognitive Science in administrative and HR matters while maintaining strict confidentiality.

~ Cover letter required for a complete application.

QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.

Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR.

Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

Personnel generalist work experience including but not limited to : job descriptions, recruitment, classification, salary administration, performance appraisal, employee benefit and layoffs. Experience in the design and delivery of training, especially on employee induction, salary and benefits related issues to a variety of staff members.

Demonstrated experience and knowledge of complex payroll and timekeeping practices and procedures, salary scales, merits, range adjustments, performance bonuses and stipends on multi-funded cost distributions.

Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Exceptional interpersonal skills. Strong oral and writing skills to communicate clearly, effectively, tactfully, and patiently in person, on the telephone, and in writing. Excellent proofreading and editing skills.

Detail oriented, excellent organizational skills and ability to multi-task and process high volume of work, both transactional and analytical. Extensive experience to independently plan, organize, and prioritize daily operations and projects in order to meet rigid deadlines. Ability to handle changes in workload.

Knowledge of organizational policies and procedures and knowledge of functional area.

Demonstrated experience in interpreting policies and procedures, analyzing data and drawing conclusions and making recommendations to implement changes for improvement. Experience analyzing changes to policies & procedures and making recommendations. Experience in writing & developing policies and procedures.

Demonstrated ability to handle difficult or volatile situations / individuals effectively. Experience in investigating issues / problems and initiating solutions by communicating problems to the HR Manager. Skill to exercise effective control of situations or events in the absence of higher authority and ability to make recommendations or decisions that affect office and departmental operations and activities.

Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems.

Strong critical thinking and analytical skills to identify problems and use creativity to develop innovative solutions.

Strong knowledge, understanding and experience coordinating and interpreting policies for all leaves of absence including, but not limited to FML, CFRA, and PDL. Demonstrated experience monitoring leave usage, accruals and service credit.

Demonstrated political acumen and initiative to exercise excellent judgment, tact and diplomacy in handling highly confidential and sensitive matters.

Demonstrated ability and knowledge of personal computer platforms and software tools including spreadsheets or databases, word-processing and internet to streamline and automate work for effectiveness and efficiency. Demonstrated knowledge of Google Suites

Demonstrated experience advising foreign employees regarding federal regulations and eligibility requirements in relation to visas and employment.

SPECIAL CONDITIONS

Job offer is contingent on clear Background Check.

Mandated CANRA reporter.

Hybrid, minimum 3 days on site

Overtime may be required.

Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range : $65,800 - $115,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $31.51 - $55.08

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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